Our client is a global actor and technology leader in safety and security in the two main areas of Defense & Security and Aerospace & Transportation.
The position is located in Tubize, with some visits to Herstal.
Operational Buyer
Mission:
The company is currently looking for an Operational Buyer, who will report to Entity for operational supplier performance, figures needed for evaluation, support/assistance, ERP purchasing parameters. You are the first point of contact between the company and its suppliers regarding operational performance.
You are responsible and authorized to create, issue, manage and eventually close Purchase Orders on behalf of the company. You have end-to-end responsibility and ownership of each purchase order you place, including monitoring the timely deliveries of the products and services they order, expediting late deliveries, resolving invoicing errors and maintaining accurate data and records in the company’s systems.
The Operational Buyer plays an important role in how the company delivers value to customers. She/he contributes directly on the ability to meet internal and external customers' expected service levels by transforming purchase requisitions into purchase orders autonomously and in the right amount of time, with the right supplier and for the right price in collaboration with Category Buyers.
Maintain close relationship with Requestors, Suppliers and other Operational Buyers. Interface with Supply Chain, Category Buyers, Procurement Project Managers, Supplier Performance Managers, Export Control Officers, Finance personnel, etc.
Main Responsibilities:
• Support requests regarding process of PR construction and support the execution of the company’s supply chain strategy
• Verify that purchase requisition data (supplier approval status, part no., export control status, GL Account/Project no., etc.) is complete & exact
• Verify contract & price list validity and/or match with Category Buyers' instructions and purchase requisitions data including price, incoterms, delivery location & date
• Under delegation of authority, place purchase orders based on Category Buyer instructions
• Transform purchase requisitions into purchase orders, obtain & include required documentation, review for overall quality and send purchase orders to suppliers
• Obtain purchase order acknowledgement & export control documents from suppliers & attach to purchase orders
• Follow-up and expedite purchase orders with acknowledged past due dates
• Manage purchase order cancellations
• Manage shortages or delivery delays as soon as informed, escalate when required; manage returns
• Manage purchase order modifications and keep information systems up to date with latest information & parameters
• Resolve invoicing problems relating to ordered products or services / Handle disputes that prevent the billing of orders under her/his responsibility
• Prepare documents or obtain relevant information/data to support claims made by the company on suppliers with whom he/she has placed orders
• Manage her/his Order Book, Order Book reviews and forecast management reviews with suppliers & Category Buyers for items under his/her responsibility
• Review & validate Excess/Useless reports for items under his/her responsibility
• Obtain and/or provide necessary information to develop/support performance indicators, purchasing performance or other procurement reports
• Ensure ERP is configured with optimal parameters, including support just-in-time or pulled flow deliveries when required
• Close purchase orders when all items are delivered and accepted
• Applies and enforces the company Code of Ethics
Profile:
a) Required level of studies and experience
• Bachelor degree in logistics, economics, pure or applied sciences or equivalent experience
• Minimum of 3-5 years’ experience in purchasing or materials management experience or supply chain logistics
• Fluent in French or Dutch, and in English
• Completed or ongoing MCIPS (CIPS), CIPM, CSCP or SCOR-P certification (ASCM, ex- APICS) or other (APS; CDAF, ex-ESAP; BME; etc.) equivalent certification or qualification is a plus/bonus
b) Knowledge and skills
• Ability to develop and expand internal and supplier relationships (assistance, escalation...)
• Ability to challenge suppliers
• Ability to work in a production environment – deadline management
• Professional approach of supply chain good practices. Advanced use of office productivity applications (Excel) and ERP purchasing tools (materials mgt)
• Good understanding of order management processes
• Be proactive and have very good communication skills
• Well developed sense of priorities and accurate self-evaluation
• Able to mobilize and convince resources outside of his function
• Acts in coherence with company ethics rules and values in all circumstances