* Coordinate and maintain efficient office procedures and workflow in line with firm policies.
* Provide coverage and support within the secretarial team, including call handling and overflow work.
* Maintain strict confidentiality of all client and firm information, records, and files.
* Manage day-to-day diaries, schedule meetings, arrange business itineraries, and coordinate travel for attorneys.
* Communicate professionally with clients, handle incoming calls and emails, and organize documentation.
* Draft and format correspondence, memos, reports, and PowerPoint presentations accurately and on time.
* Utilize firm software and computer systems for document management and filing (both electronic and hard copy).
* Enter attorney timesheets into Intapp and manage time entries according to monthly deadlines.
* Support the billing process, liaising with billing coordinators and arranging reimbursements or client invoices.
* Maintain updated handover notes for each designated attorney.
* Perform any other ad hoc secretarial or administrative duties as required.
* Fluent in English (written and spoken).
* Strong organisational skills, able to prioritise workload and meet deadlines.
* High technical proficiency in MS Word, Excel, PowerPoint, and Outlook.
* Knowledge of French and/or Dutch is a plus.
* Professional, punctual, and committed to providing quality service.
* A central Brussels location within a prestigious international law firm.
* Exposure to a dynamic and international working environment.
* Opportunities to develop your skills in legal administration and client support.
* A collaborative, professional, and supportive team.
* Long-term and full-time contract
* attractive salary package