We are a top-tier hedge fund manager seeking a highly organized and detail-oriented Admin&HR Officer/Manager (title depends on experience and qualifications) to be responsible for general administrative and selected HR tasks of our HK office. The ideal candidate shall be a proactive problem-solver with strong multitasking abilities, excellent communication skills, and a solid understanding of admin and HR processes. This role is critical to ensuring the smooth operation of our firm and supporting senior management.
Key Responsibilities
Administrative
Manage office supplies, refreshments, and equipment, ensuring the office is well-stocked and operational.
Oversee office maintenance, including liaising with building management and external vendors.
Organize and coordinate travel arrangements, accommodations, and itineraries for senior management.
Plan and execute office events, meetings, and conferences as needed.
Act as the primary point of contact for internal and external stakeholders.
Human Resources
Manage the onboarding process for new employees, including documentation, orientation, setup of IT systems, etc.
Administer employee benefits.
Maintain employee records and ensure compliance with HR policies and regulations.
Support senior management in recruitment efforts, including scheduling interviews and coordinating communications.
Finance
Assist with preparation of online banking and accounting entries.
Provide general support to Finance team.
Qualifications
Bachelor's degree from university.
Experience in admin and/or HR, preferably within financial or legal services industry. Ideally between 3 and 15 years' work experience.
Proficiency in Microsoft Excel/Word/PowerPoint.
Excellent organizational and time-management skills, with the ability to prioritize tasks effectively.
Strong interpersonal and communication skills, with the ability to work collaboratively across teams.
High level of integrity and professionalism, with a proactive and solutions-oriented mindset.
Capable to work in a fast-pace environment under pressure.
Proficient in Cantonese/Mandarin and English.
What We Offer
Competitive salary and benefits package.
Exposure to senior management and key decision-makers.
A supportive and collaborative team culture.