Role Overview
This role supports a Senior Executive at the centre of fast‑moving global work, creative relationships, and cultural influence. It requires strong instincts, emotional intelligence, and the ability to move fluidly between operational detail, people, and moments that matter. The position offers unique exposure to how senior decisions are made and how global entertainment and pop‑culture ecosystems operate behind the scenes.
The working style is direct, fast‑paced, and highly interactive. The role requires constant communication with the Senior Executive, internal teams, and a wide range of external partners, artists, and industry counterparts via email, secure messaging apps, phone calls, and real‑time work chats, often across multiple time zones.
Key Responsibilities
Manage the day‑to‑day schedule of the Senior Executive with exceptional precision, planning time in granular detail (down to 15‑minute increments) and coordinating real‑time changes with internal and external stakeholders.
Act as a close‑in support partner, providing real‑time assistance both in and out of office, including during international travel.
Plan and execute complex global travel and logistics, including flights, accommodations, ground transport, visas, and on‑the‑ground coordination.
Support music and creative talent management activities, including:
- Maintaining and strengthening relationships with artists, managers, agents, labels, stylists,
creatives, and cultural partners.
- Coordinating schedules for rehearsals, studio sessions, public appearances, brand
collaborations, and confidential meetings.
- Tracking projects, releases, negotiations, and key cultural moments with discretion and accuracy.
Manage and curate a global professional contact base, with emphasis on talent, creators, and influential figures across music, fashion, sports, and entertainment.
Assist in the planning of entertainment, cultural engagements, and industry events for relationship‑building and external relations.
Ensure that all professional and personal logistics are handled seamlessly, so focus can remain on strategic leadership and creative initiatives.
Measures of Success
A highly structured, strategic schedule that maximizes time spent on the most impactful initiatives and relationships.
Seamless support across professional and personal needs, enabling sustained capacity and clarity.
Strengthened long‑term relationships with key talent and cultural partners globally.
Essential Traits, Skills & Experience
Clear, confident communicator with strong judgment and rapid responsiveness.
Highly dependable with exceptional discretion and integrity.
Meticulously organised with strong attention to detail.
Comfortable using CRMs, SaaS platforms, collaborative tools, and AI‑enabled productivity systems.
Prior experience in executive assistance, talent management, event management, concierge services, travel coordination, or complex administration.
Willingness to work irregular hours, travel extensively, and operate across time zones.
Valid driving license.
Native English proficiency; fluent in Korean or Japanese.
Authentic passion for pop culture, music, fashion, sports, and global entertainment.
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