Afarax is looking for a freelance Technical Administrative Officer. We need you!
The project:
Our client in the utilities sector, is seeking an experienced Technical Administrative Officer to strengthen their team.
Activities:
Organization of Technical Gate communication sessions
Twice a year, updates on technical standardization are communicated through large-scale sessions (“Technical Gate”), organized per specialty.
Responsibilities include:
* Preparing agendas
* Collecting presentations
* Sending invitations
* Managing logistics (catering, room bookings, Teams setup)
* Preparing the Technical Gate Newsletter
* Hosting French-speaking sessions (introduction, transitions, and closing)
Organization of REX (Return on Experience) sessions
Similar responsibilities apply to REX sessions, conducted in both Dutch and French, where lessons learned are shared with Project Leaders, Engineers, and Designers.
Document management & IT tools ownership
* Acting as Business Owner at team level for document management tools
* Translating business needs to the central Document Management Team
* Supporting document management, archiving, and publication
* Tools: SharePoint (archiving), Confluence (publication)
Technical Certification coordination
* Organizing certification sessions for contractors every 3 years
* Coordinating with experts
* Tracking certification status and follow-up
Ticketing system management (Jira)
* Monitoring and managing tickets
* Supporting experts by creating and processing tickets related to improvements and REX topics
Communication coordination
* Managing written communications such as Quality Alerts
* Ensuring consistency, formatting, and translations
Stakeholder interface
* Acting as point of contact with the central Quality Team for certification, ticketing, and communications
Dashboard management
* Maintaining and publishing the team dashboard using inputs from multiple sources
Is this you?
* Bachelor’s degree in Organization & Management or equivalent experience
* Fluent in Dutch and French, with a good command of English
* Strong planning and organizational skills
* Team-oriented and able to collaborate across departments
* Strong communication skills, including presenting to large audiences in both national languages
* Good knowledge of IT tools: Word, Excel, Teams, SharePoint
* Affinity with AI tools (e.g., Copilot) is a plus
* Knowledge of Jira and Confluence is a plus
How afarax supports you?
* You benefit from our extensive network
* You will have access to projects that fit your expertise
* We help and support you throughout your project
* We offer the possibility to build a valuable and lasting partnership
Check out more projects on: https://afarax.be/jobs/type/freelance/