Mission Overview
Our partner is seeking a Senior IT Project Manager - Document Management to lead and deliver several business-critical IT projects within the domain of document management, including electronic signature, complex migrations, and the establishment of a robust test management framework. You will work transversally across the organization, collaborate with business stakeholders and key users, and ensure successful project delivery according to the organization's standards and governance.
The projects involve a technological landscape including: SAP ECC, SAP IS-U, GEODE, WinDev, SharePoint, PowerApps, PowerAutomate, SAG, M365 tools, and other enterprise applications.
Key Responsibilities
1. Project Leadership – Document Management
* Manage and deliver transversal document management projects.
* Define the document management strategy and lead the implementation based on industry best practices.
* Oversee the decommissioning of the current document management system.
* Implement a new electronic signature solution in line with business and regulatory needs.
2. Stakeholder Engagement
* Identify, gather, and integrate business requirements from key users.
* Act as an interface between business and IT teams throughout project execution.
3. Planning, Control & Governance
* Drive project execution respecting scope, planning, resources, risks, budget, and quality.
* Set up and maintain project governance aligned with the standards.
* Use Jira and TOPdesk for project tracking and reporting.
* Provide structured reporting to PMO (PSR, capacities, budgets, deadlines).
4. Test Management
* Establish and manage a comprehensive test management approach for document management projects.
* Apply a defined testing methodology and ensure documentation & reporting.
5. Change Management
* Organize and support all change management activities in collaboration with the Change Management unit.
* Ensure proper training and smooth adoption by end-users.
6. Compliance & Security
* Ensure full adherence to GDPR, ISO27001, and NIS2 requirements in all document management processes and applications.
Required Skills & Expertise
Document Management Expertise
* Expert-level knowledge of document management processes and applications (incl. lifecycle, taxonomy, workflows).
* Expertise in electronic signature integration & governance.
* Experience designing and implementing document management strategies.
* Proven experience with complex document management migrations.
Technology & Tools
* Strong experience with M365 solutions: SharePoint, PowerApps, PowerAutomate
* Experience with SAP ECC, SAP IS-U, GEODE, WinDev, SAG is an asset.
Project & Delivery Skills
* Expert-level project management (Agile, Waterfall, Scrum).
* Strong knowledge of PRINCE2 methodology.
* Experience managing multi-year, multi-stakeholder IT transformation projects.
* Expert in test management, capable of designing, planning, executing, and reporting structured test cycles for complex systems.
* Expert in BPMN modelling and documenting business processes.
* Understanding of the impact of GDPR and NIS2 on document management processes.
Languages
* French: Full professional proficiency
* Dutch: Full professional proficiency
* English: Full professional proficiency