Event Management Specialist
We are seeking a highly skilled Event Management Specialist to join our team. The ideal candidate will be responsible for the end-to-end planning and execution of various events, including in-person, hybrid, and virtual gatherings.
Main Responsibilities:
* Coordinate event logistics, including venue selection, technical providers, catering, and registrations.
* Monitor competing events and maintain a shared planning calendar.
* Develop compelling event communication materials, including invitations and promotional content.
* Manage speaker liaison, including briefings and follow-up communications.
* Oversee audience-related interactions and registration processes.
* Coordinate promotion and livestreams across multiple platforms.
* Enhance audience engagement through innovative tools and platforms.
* Conduct participant satisfaction surveys and analyze results to inform future event improvements.
Requirements:
* 2-3 years of experience in event organization and communications, preferably in a European policy or institutional setting.
* A dynamic self-starter with strong attention to detail and ability to meet tight deadlines.
* Excellent English language skills, with additional EU languages an asset.
* Strong interpersonal skills, with the ability to liaise effectively with academics, policymakers, industry leaders, and institutional partners.
* A proven project manager with excellent time management, multitasking abilities, and capacity to deliver high-quality results under pressure.
* Hands-on experience with hybrid and digital event formats, including Zoom, Teams, and coordination with AV providers.
* Proficient in MS Office, WordPress, email marketing tools, and event platforms.
* Able to analyze event performance and produce campaign reports.
What We Offer:
* A competitive compensation package.
* A full-time, permanent contract.
* Opportunities for telework.
* A friendly, supportive, and welcoming work environment.
* The chance to work directly with top experts, academics, and EU policymakers in the digital, energy, and mobility sectors.