Administrative Assistant - Ghent Office
We are seeking an organized and detail-oriented Team Assistant to support our global management team based in Ghent, Belgium. The successful candidate will be responsible for coordinating meetings, events, and travel arrangements, as well as maintaining a clean and professional office environment.
The ideal candidate will have excellent organizational and time-management skills, with the ability to adapt to changing priorities and work demands. Proficiency in MS Office and other relevant software is also essential.
In this role, you will:
* Assist the management team with administrative tasks, including preparing correspondence, communications, and presentations
* Coordinate activities between departments and external parties
* Research and book travel accommodations, ensuring cost-effectiveness and adherence to company policies
* Develop and maintain a calendar of company events and ensure timely communication to all stakeholders
* Perform general administrative duties, such as answering phones and responding to emails
* Manage office supplies inventory and order new supplies when necessary
We offer a full-time position in Ghent with flexible working hours and the possibility to work from home up to 2 days/week. Our benefits include 32 days' vacation, competitive remuneration, and a no-nonsense work floor with a flat hierarchy and direct access to management.
Additional requirements:
* Bachelor's degree in Business Administration or related field
* 5+ years of experience in a similar role
* Fluency in English and Dutch, with additional languages a plus
* Excellent verbal and written communication abilities
* Strong problem-solving skills and attention to detail
If you are a motivated and organized individual looking for a challenging role in a dynamic environment, we encourage you to apply.