What will be expected of you?
* Manage and coordinate busy calendars, including internal and external meetings
* Organize international and local travel arrangements, including booking flights, accommodations, and itineraries
* Prepare and format reports, presentations, and briefing materials
* Support the day-to-day administrative needs of two department heads
* Draft and proofread correspondence and internal communications
* Organize meetings, take minutes, and follow up on action points
* Maintain digital and physical filing systems
* Assist in processing expense reports and tracking departmental budgets
* Liaise with internal teams and external stakeholders in a professional manner
The ideal candidate for this Management Assistant position:
* At least 2 years of experience in a similar administrative or executive support role
* Fluency in English and French (written and spoken); knowledge of Dutch is an asset
* Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
* Excellent organizational skills with the ability to prioritize tasks and meet deadlines
* Discretion and professionalism when handling sensitive information
* A proactive, flexible, and solution-oriented mindset
* Experience working in a multicultural or international environment is a plus
* This is a full-time, temporary position (38 hours/week)
* The contract will run for 5 months, with the possibility of extension depending on organizational needs
* The role is on-site in our Brussels office, with limited flexibility for remote work
* Competitive salary package with meal vouchers and transportation reimburseme