Position Details
Key Responsibilities
Accounts Payable (AP):
• Process vendor invoices, ensuring accuracy and proper coding to accounts and cost centers.
• Match invoices with purchase orders, receiving reports, and resolve discrepancies as needed.
• Prepare and process AP payments, including checks, ACH, and wire transfers, in a timely manner.
• Maintain AP files and records, ensuring all documentation is complete and audit-ready.
• Communicate with vendors and internal stakeholders to resolve payment or invoice issues promptly.
• Assist with month-end closing tasks for AP, including accruals and account reconciliations.
Accounts Receivable (AR):
• Generate and send invoices to customers for products or services rendered.
• Record and apply customer payments to the appropriate accounts and invoices.
• Monitor outstanding receivables, follow up with customers on overdue accounts, and escalate as necessary.
• Work closely with the sales and customer service teams to resolve billing inquiries and disputes.
• Prepare AR reports and assist with month-end closings relating to receivables.
• Support credit checks and the onboarding process for new clients as needed.
General Finance Support:
• Assist with reconciling bank statements and company credit cards.
• Support the finance team with ad hoc projects, audits, and continuous process improvements.
• Provide administrative support between logistics and finance departments.
• Contribute to the development and maintenance of finance policies and procedures.
• Participate in team meetings and training sessions to stay current with industry best practices.
• Maintain strict confidentiality of all financial and client information.
Qualifications
• Diploma or degree in accounting, finance, business administration, or a related field preferred.
• 1+ years of experience in accounts payable, accounts receivable, or general accounting roles (experience in the animal health or healthcare industry is a plus).
• Proficiency with accounting software (such as QuickBooks, Sage, Xero, or similar) and Microsoft Office Suite (especially Excel).
• Strong attention to detail and high level of accuracy in data entry and record keeping.
• Excellent organizational and time management skills; ability to prioritize tasks and meet deadlines.
• Professional communication skills, both written and verbal, with the ability to interact effectively with team members, customers, and vendors.
• Ability to work effectively both independently and as a collaborative member of a team.
• Demonstrated integrity, discretion, and ethical judgment in handling confidential information.
• Punctuality, reliability, and a proactive approach to problem-solving.
• Commitment to the mission and values of animal health and welfare.
Preferred Skills and Attributes
• Experience in the pharmaceutical, animal health, veterinary, or healthcare sector.
• Familiarity with inventory and order management systems.
• Basic understanding of regulatory compliance in the animal health or pharmaceutical industry.
• Willingness to learn new systems, adapt to changing processes, and grow with the company.
• Customer service experience or background supporting client-facing teams.
• Enthusiasm for animal welfare and interest in the animal health industry.
Working Conditions
• Full-time, permanent position.
• Office-based with the possibility of hybrid or remote work subject to company policy.
• Standard business hours with occasional overtime during peak periods.
• Supportive and friendly work environment focused on teamwork, professional development, and a shared love for animals.
To learn more about Phibro Animal Health's competitive benefits package, please click here: .