Job category: Others: Education and Training
Contract: Fixed Term Contract
EE position: No
Introduction
MANCOSA, a DHET registered and CHE accredited private higher education distance education provider, offering undergraduate and postgraduate business qualifications, has the following vacancy available: Research Administrator – Durban
CORE FUNCTIONS
PROCESSING OF DOCTORAL THESIS AND ETHICS APPLICATION
* Check student’s registration status on Manmis/SIS to ensure that student is currently registered
* Capture topic details onto excel database and Manmis/SIS
* Regular communication with students and supervisors regarding PPR and Pastoral Care
* Communicate with supervisors for prospective examiners, and non-evaluative report of the thesis
* Communicate with prospective thesis examiners for their availability
* Set-up dates for mock-thesis defence, and final thesis defence
* Acknowledge receipt of application submitted to Mancosa Research Ethics Committee (MREC)
* Communicate to the student external examination outcome.
* Minute taking for the MREC
* Inform researcher about the outcome of the ethics application
THESIS RATIFICATION AND COMPILATION OF PROVISIONAL GRADUATION LISTS
* Compile all the relevant documents based on the ratification check list
* Follow up with supervisors if there are outstanding reports
* Compile the final ratification pack, ensuring that the checklist is complete
* Submit the completed ratification pack to the panel for review and sign-off
* Provide a final ratification list to the Graduation Department, as per the agreed upon date
DISSEMINATION OF HARDBOUND THESIS COPIES TO THE MANCOSA LIBRARY
* Make sure a copy of all the theses is disseminated to the library.
GENERAL ADMINISTRATION
* Ensure that the topic processing and ratification spreadsheets are updated and saved on e-common
* Provide students with templates and resources
* Attend to all queries (email, telephonic, face-to-face)
* Process claims for supervisors, external examiners and facilitators.
* Conduct regular report meetings with the DBA coordinator and Senior Research Associate
RESEARCH EVENTS
* Assist with the planning and execution of research events (conferences, colloquiums, etc.)
* Perform allocated duties on the day of the event.
MINIMUM REQUIREMENTS
QUALIFICATIONS
Advantageous Qualification
* A post graduate qualification in Business Administration.
EXPERIENCE AND SKILLS
* At least 12 month’s administrative experience
* Experience within a higher education institution is advantageous
* Experience masters and doctoral students is advantageous.
SKILLS AND COMPETENCIES
* Excellent communication skills (verbal and written)
* Proficient in MS office (word, excel, PPT, outlook)
* Attention to detail
* Ability to multitask
* Ability to work under pressure
* Ability to handle difficult students
* Honesty and Integrity
* Sound moral principles
ADDITIONAL REQUIREMENTS
* Must be able to work during weekends when requested
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