Please note: this role requires at least 2 years of relevant Executive Assistant experience and full professional proficiency in English.
Executive Assistant (2–5 years experience) – European HQ Dilbeek
Our client is a leading international company with its European headquarters in Dilbeek. To strengthen the Executive Support team, they are looking for an
Executive Assistant with 2–5 years of relevant experience
, who is comfortable working in a
highly demanding, fast-paced international environment
.
This role is
not an entry-level position
. You will work closely with senior Executive Assistants and support executives and leadership teams at European level.
The role
As Executive Assistant, you provide high-level administrative and organizational support to executives and their teams. You are detail-oriented, proactive and resilient, and you thrive in an environment with shifting priorities, tight deadlines and high expectations.
You will gradually take on more responsibility as you grow in the role.
Your key responsibilities
* Managing complex calendars, meetings and travel arrangements (incl. hotels and logistics)
* Preparing presentations, reports and professional documents (PowerPoint, Word, Excel)
* Handling emails, phone calls, agendas and expense reports
* Coordinating internal and external communication with multiple stakeholders
* Supporting projects, process improvements and workflow standardization
* Providing ad hoc administrative support across different teams
Must-haves
To be successful in this role, you
must
have:
* 2–5 years of relevant experience
as an Executive Assistant, Management Assistant or similar role
* Experience working in a high-demanding, fast-paced environment
with multiple priorities
* Full professional proficiency in English (spoken and written)
– essential for daily communication
* A Bachelor's degree
in Office Management, Business Administration, Communication, Languages or similar
* Experience supporting senior stakeholders or management teams
* Strong organizational skills, stress resilience and the ability to work autonomously
* Solid IT skills: Office 365, Outlook, Teams, SharePoint, Word, Excel and PowerPoint
* A professional, discreet and service-oriented mindset
Nice-to-haves
* Knowledge of
Dutch and/or French
* Experience in an
international or European-level environment
Why join?
* International working environment with a supportive Executive Support team
* Strong focus on collaboration, coaching and professional development
* Permanent contract with flexible working hours and
26 holidays
* Hybrid working model (up to 2 days remote after training period)
* Competitive salary package including: Meal vouchers - Hospitalization & group insurance - Performance bonus - Mobile phone - Representation allowance