Political Intelligence Brussels is seeking an proactive and organised HR & Office Coordinator to support both our people operations and the smooth running of our office. You will work closely with our HR Business Partner and Office Manager, playing a key role in ensuring an excellent employee experience and an efficient, well-functioning workplace.Are you a hands-on, detail-oriented self-starter who enjoys variety in your day-to-day work? Do you thrive in a positive, team-focused environment and already have a first experience in a similar role? Then you might be the person we're looking for!With over 25 years of experience and a client portfolio made up of industry leaders, we are a leading consultancy on the Belgian market and a key player at EU level working at the heart of fast-moving policy debates that shape the digital landscape.
The experience expected from applicants, as well as additional skills and qualifications needed for this job are listed below.
HR SupportSupport all stages of the recruitment process, including job postings, screening, and setting up interviewsCoordinate employee onboarding and offboardingContribute to HR projects (employee surveys, digitalisation of HR processes, HR metrics dashboards, AI-driven improvements)Support performance and evaluation cycles, including follow-up on career development and trainingMaintain and update HR databases, employee records, and HR policiesAssist in the development and implementation of the annual training plan
Office Management SupportAssist the Office Manager with administrative and operational tasks when needed (such as coordinating office supplies and relationships with service providers)Liaise with IT service providers for office devices and phone subscriptions to ensure service quality and operational efficiency
The list and split of responsibilities is indicative and can evolve depending on priorities, deadlines, and the candidate's development.
At least 1 year of experience in a similar HR, administrative, or office coordination roleStrong organisational skills with attention to detailA proactive, hands-on mindset and ability to manage multiple tasksInterest in HR processes and employee experienceGood communication and interpersonal skillsComfortable working with digital tools and openness to learning (including AI applications in HR)
Dynamic and collaborative work environment in a modern workspacePermanent contract, full-time schedule (part-time can be discussed)Opportunities xphnsxz for professional development and career growthCompetitive benefits, including full medical coverage and extra vacation daysA strong company culture based on feedback and transparency
AI Applications, Screening, Employee Records, Attention to detail, Recruitment Process, IT Services, Communication, Management Support, Service quality, Practicality, Office Management, Offboarding, HR Project, Employee onboarding, Office supplies, Multi Tasking, Stage, Dashboard, HR Policies, Training Plans, Development, HR metrics, Office device, Operational Tasks, Office Coordination, Coordination, Liasion duties, Proactivity, Database, Career Development, People Management, HR Assistance, Administration, Service, Digital Tools, Employee Surveys, Subscription, Organization Skills