Job Description
As an Executive Assistant, you will support a core group of senior leaders, including the CFO, the Secretary-General, and several members of the Sr Management Team within the Finance Department.
If you are fluent in Dutch, French and English and if you have experience in a similar position then this could be your next step!
Your Key Responsibilities as an Executive Assistant
Calendar & Meeting Coordination
* Proactive agenda management for the leadership team.
* Scheduling and coordinating internal and external meetings, including quarterly reviews, budget meetings, Finance Days, team buildings, etc.
* Managing leave approvals and ensuring agendas are updated accordingly.
Travel & Logistics
* Travel coordination (flights, accommodation, transport) with the assistance of the travel team.
* Welcoming visitors, preparing meeting rooms, serving refreshments, and ensuring technical readiness (e.g., Teams setup).
Administrative Support
* Preparing, formatting, and finalizing documents and presentations (Word, PowerPoint).
* Managing expense approvals and signature tracking.
* Translation and proofreading of tax or finance-related documents.
* Supporting the preparation and follow-up of bi-annual objectives for the leadership team.
* Handling various administrative and organizational tasks as needed.
* Team Back-up in case of holidays/absences.
Qualifications
* You hold a bachelor’s degree in an administration-related field or have equivalent experience in an office management role.
* You are fluent (both spoken & written) in French, Dutch, and English.
* You have strong skills in Microsoft Word, Excel, Outlook, and are eager to learn new software tools as needed.
* You can manage shifting priorities, organize your workload effectively, and meet deadlines in a fast-paced, evolving environment.
* You demonstrate initiative and a consistently proactive, service-oriented approach toward both internal and external stakeholders.
* You are willing to learn new skills and take on new responsibilities as required.
* You have a proven track record of delivering work that is timely and precise.
* You communicate effectively, build strong relationships at all levels, and maintain a strong focus on internal customer service.
* You show initiative, flexibility, and strong self-management skills, and you can work independently within a small team.
Additional Information
A career at BESIX is a lot more than just a job, it's about being part of our changing, innovative world, experiencing at first hand the challenging topics we must face in the coming years. Being a part of the BESIX group is taking part in a very dynamic and entrepreneurial company with ambitious & innovative development plans. We are looking for different kinds of personalities, mindsets, backgrounds, genders, to build the iconic projects of tomorrow. With our purpose of Excel in creating sustainable solution for a better world, we are driving our company forward.
Are you ready to make an impact?
Working at BESIX means getting a lot of interesting benefits:
* An attractive remuneration package including a salary in line with the market, flexible mobility advantages, teleworking, health & group insurance, meal vouchers.
* A career enhancement programs that serve not only to ensure that you are constantly learning and improving but also that give you the possibility to expand your career horizon.
* A dynamic working environment with innovative colleagues supporting your endeavours (ideas, projects, goals, ambitions).
* Possibility to work on complex projects on local as an international environment.
* Remain locally anchored for the coming years or dare for an international career opportunity within the group.