The Office Manager is a central position that ensures the team works in the best possible conditions.
You are the backbone of our Brussels office, making sure all administration, finance support, and HR processes run smoothly. At the same time, you help create a positive and structured team experience, supporting both on-site colleagues and our remote team members.
Responsibilities
Administration & Finance (45%)
* Liaise with our accountant for monthly and yearly closings.
* Manage invoices, payments, insurances, subsidies, and compliance documents.
* Coordinate VAT declarations and interact with tax administrations.
* Prepare documentation for audits, banks, and other stakeholders.
HR & People Operations (30%)
* Manage onboarding and offboarding.
* Draft and maintain employee records and contracts.
* Support recruitment (job postings, screening, scheduling interviews).
* Be the first contact for HR/admin questions and contribute to employee well-being.
Office Management (15%)
* Ensure smooth daily operations of the Brussels office (supplies, vendors, facilities).
* Maintain a welcoming and productive office environment.
Culture & Events (10%)
* Organize team-building, afterworks, and celebrations.
* Support external events such as trade fairs and workshops.
What we are looking for:
* Experience in administration ,Accounting, finance support, or HR coordination.
* Strong organizational skills and attention to detail.
* Proactive, reliable, and adaptable.
* Excellent communication in English + fluency in French
* Comfortable with digital tools (MS Office 365, Teams/Slack, Asana...).
What we offer:
* A meaningful role in a mission-driven company.
* A dynamic, international team of 20+ people.
* A fully onsite role in Brussels, at the heart of our operations.
* Growth opportunities as Bambaw:
* Potential to evolve into an Operations Manager, overseeing broader finance, HR, and process improvement.
* The chance to shape both structure and culture in a growing SME.