Position
Space Applications Services is seeking a proactive, organised, and detail‑oriented Assistant to support the Marketing & Business Development Department. The successful candidate will play a key role in ensuring the smooth daily operations of the Marketing & Business Development Department.
This role is ideal for someone who is highly organised, communicative, and eager to work in a dynamic, innovation‑driven environment.
This position offers hybrid working arrangements and is a 0.6 FTE role, corresponding to three working days per week.
* Location: Sint-Stevens-Woluwe (Brussels Area)
* Start date: At the earliest
Tasks and Responsibilities
Administrative & Operational Support
* Assist with scheduling meetings, bid‑related workshops, and customer discussions
* Support the preparation of internal presentations, project sheets, and briefing documents
* Liaise with support departments (Finance, HR, Legal, Engineering) to collect necessary bid inputs (cost data, team availability, compliance requirements)
* Manage documentation, filing systems, and version control for proposals, presentations, and marketing materials
* Maintain and update the company CRM, mailing lists, and contact databases.
Business Development Support
* Support the business development team in tracking opportunities, deadlines, and submission requirements
* Facilitate bid reviews (kick‑off, red team, gold team) and maintain minutes/actions
* Assist in preparing proposal packages, capability statements, and Tender/Request for Proposal (RFP) documentation
* Conduct background research on potential customers, partners, and industry trends
* Help maintain opportunity pipelines and reporting dashboards.
Event Coordination
* Support planning and logistics for trade shows, conferences, customer visits, and outreach events
* Coordinate booth materials, promotional items, registrations, and schedules
* Ensure timely follow‑up after events (lead tracking, documentation, feedback collection).
Internal Communication & Collaboration
* Liaise with cross‑functional teams to gather information for proposals and marketing activities
* Assist in internal dissemination of marketing and BD updates, announcements, and successes
* Serve as a central point of coordination for departmental requests.
Skills and Experience
* Bachelor’s degree in Administration, Communications, or a related field; or relevant experience supporting proposals or project coordination
* Excellent written and verbal communication skills in English; proficiency in French or Dutch is an asset
* Strong organizational skills with the ability to manage multiple priorities
* Proficiency in Microsoft Office (Word, PowerPoint, Excel, Outlook); familiarity with CRM tools is a plus
* Basic understanding of marketing principles; interest in the space/aerospace industry is highly desirable
* Ability to work independently, take initiative, and handle sensitive information with discretion.
Considered as Assets
* Highly reliable, proactive, and detail-oriented
* Customer focused mindset and positive interpersonal skills
* Strong sense of teamwork and collaboration
* Curiosity and willingness to learn about complex technical topics.
Our Offer
* Working within an exceptional sector with Staff located in Belgium, Germany and the Netherlands
* A professional and modern working environment with motivated Administrative Staff, Engineers, Astronaut Training Instructors and Scientists coming from all different horizons and countries with a common passion for space and their own expertise
* A full-time position with an indefinite contract of employment
* A competitive remuneration package and good working conditions
* Working from home in part can be a possibility
* An individualised training and development programmes.