We’re Hiring: Payroll Officer (Medior) Location: Experience: Minimum 3 years of relevant payroll & HR administration experience
Bachelor’s degree in HR, Payroll, Accounting, or a related field
WESTPOLE is looking for a Payroll Officer (Medior) to strengthen its HR team in Belgium and Luxembourg.
In this role, you’ll be responsible for end‑to‑end payroll execution and operational HR processes. You’ll act as a key point of contact for HR administration and drive compensation & benefits–related projects and policies, including absenteeism management, salary and benefits administration, pay transparency, and work regulations; ensuring compliance, data integrity, and operational continuity.
Payroll & Administration
• Execute end‑to‑end payroll processing for employees in Belgium
• Manage payroll administration including contracts, amendments, benefits, absences, and off‑boarding
• Act as main point of contact with external payroll providers and social secretariats
• Ensure compliance with social legislation, collective agreements, and internal policies
Follow up and resolve HR tickets and employee queries related to payroll, benefits, and administration
• Maintain and update HR master data across HR tools and systems
• Support audits, controls, and regulatory reporting
Reporting & Data Management
• Prepare payroll and HR reports for Finance, HR, and management
• Ensure accuracy and consistency of HR and payroll data
• Continuously improve payroll and HR processes through data analysis, feedback, and process reviews
Bachelor’s degree in Human Resources, Payroll, Accounting, or a related field
• Minimum 3 years of hands‑on experience in payroll and HR administration
• Solid knowledge of Belgian social legislation (Luxembourg is a plus)
• Experience working with payroll providers, HRIS tools, and ticketing systems
• Comfortable working independently while collaborating with HR, Finance, and external partners
• Native in Dutch, professionally fluent in French and English
A collaborative and supportive team environment