Deadline Date: Wednesday 18 June 2025
Requirement: Assistant (Resource and Portfolio Management)
Location: Mons, BE
Full Time On-Site: Yes
Time On-Site: 100%
Total Scope of the request (hours): 500
Required Start Date: 28 July 2025
End Contract Date: 31 December 2025
Required Security Clearance: NATO SECRET
Duties and Role:
* Provides administrative services to project boards, project assurance teams and quality review meetings.
* Uses recommended portfolio, programme and project control solutions for planning, scheduling and tracking.
* Sets up project files, compiles and distributes reports.
* Provides guidance on project management software, procedures, processes, tools and techniques.
Resourcing
* Supports managers and teams in resourcing and recruitment activities.
* Uses recommended tools for planning, scheduling and tracking resourcing activity.
* Provides guidance on resource management and recruitment software, procedures, processes, tools and techniques.
Business administration
* Provides administrative support function to teams and meetings.
* Takes an active part in team meetings.
* Sets up files, software systems, onboarding new starters, compiles and distributes reports.
* Provides guidance on administration software, procedures, processes, tools and techniques.
* Explains the functions and features of budgeting tools. Implements the organization's budget cycle and process.
* Participates in developing and monitoring a budget for a specific work group or department.
* Assists in the collection and preparation of required budget information.
* Detects and interprets budget variances and overruns.
* Studies and evaluates the audit trails of various operational processes.
* Participates in the testing, review and analysis of existing internal controls.
* Applies new technology-based solutions to specific internal control processes.
* Completes, files and maintains forms used for internal control documentation.
* Makes recommendations for the enhancement of certain internal controls.
Requirements
Skill, Knowledge & Experience:
* The candidate must have a currently active NATO SECRET security clearance
* Higher vocational training in a relevant discipline with 3 years post-related experience or a secondary educational qualification with 5 years post-related experience
* Experience in financial management within a customer-funding environment;
* Experience in planning, preparation and production of budget submissions;
* Experience in budget execution and resource management;
* Experience in preparing, conducting and reporting using statistical sampling methods;
* Knowledge and experience in enterprise resource planning systems, project management processes, procedures and tools;
* Ability to interpret financial data and allocate budgets;
* Experience using ServiceNow;
* Prior experience of working in an international environment comprising both military and civilian elements;
* Knowledge of NATO responsibilities and organization, including ACO and ACT;
* Formal project management certification (PRINCE2, PMBOK);
* ITIL Foundation certification.