Location: Brussels, BelgiumReports To: Deputy Director, Greenpeace European Unit (EUU)Contract Type: Permanent, 80% or Full-TimeContact for Questions: martina.krueger@greenpeace.orgRole PurposeWe are seeking a confident, well-rounded Finance, People & Office Manager to take charge of finance coordination, HR, and office operations at the Greenpeace European Unit in Brussels. This is a solo but strategic role in a small nonprofit team, ideal for someone who thrives in a generalist position and has a strong grasp of budgeting and financial oversight, alongside people operations and organisational logistics.You will work with a high level of autonomy and trust, and have a clear mandate to strengthen internal systems and processes. The ideal candidate combines financial insight, people-centred HR experience, and practical office management skills— all rooted in Greenpeace’s mission and values.Key Responsibilities1. Financial Oversight & Administration (Primary Focus)Coordinate the organisation’s financial operations in collaboration with the external accountant and financial controllerPrepare budgets and forecasts in support of strategic planning and reportingOversee financial reporting for the Annual General Meeting and internal stakeholdersMonitor the office bank account and ensure timely invoice payments and expense trackingSupport audit preparation and ensure compliance with Belgian nonprofit financial regulationsLiaise with external auditors and ensure timely submission of legal and financial documents2. People & Culture (HR) ManagementManage day-to-day HR operations and serve as the primary contact for staff on HR mattersEnsure compliance with Belgian labour law, including contracts, benefits, and employment policiesCoordinate with the Social Secretariat for accurate payroll administrationLead recruitment, onboarding, and offboarding processesPromote a positive, inclusive, and values-aligned workplace cultureEngage in respectful, constructive dialogue with staff union representatives3. Office & Operations ManagementOversee the smooth running of the EUU office: facilities, supplies, and vendor relationsEnsure Health & Safety compliance, including First Aid coordination and building policiesMaintain a functional and welcoming workspaceHandle general communications inbox and reception dutiesEnsure compliance with administrative obligations under Belgian nonprofit law4. Process & Systems ImprovementAssess and improve internal systems and workflows across finance, HR, and operationsChampion user-friendly, digital tools that increase team efficiency and reduce admin burdensSafeguard confidentiality and data integrity in all internal processesSkills & Experience RequiredAt least 3 years’ experience in finance coordination, HR, or office management rolesStrong understanding of budgeting, financial reporting, and nonprofit finance practicesFamiliarity with Belgian labour law, nonprofit legal frameworks, and social dialogue practicesExperience working with trade unions or staff representation structuresStrong problem-solving skills, attention to detail, and ability to self-manageExcellent interpersonal and communication skillsFull professional fluency in English (working language), and working proficiency in Dutch or FrenchComfortable with IT systems and digital tools for admin and HR/financeExperience working in NGOs, international teams, or values-based organisationsTraining in inclusive HR practices, EDI, or organisational developmentWhat We OfferA meaningful, strategic role in a respected international environmental organisationThe opportunity to shape internal culture and systems for greater impactA friendly, purpose-driven team based in Brussels and connected across EuropeMonthly gross salary between €4,262.6 and €5,353 (FTE), depending on experienceExcellent NGO benefits: pension, health insurance, meal vouchers, public transport allowance, generous leaveOur ValuesWe value courage, collaboration, equity, and integrity. We believe that workplaces should be inclusive, fair, and rooted in justice and dignity. We welcome applications from candidates of all backgrounds who are aligned with our mission.How to Apply:Please send your CV and Motivation Letter in one PDF labelled as (lastname_firstname) to europe an.unit@greenpeace.org.We are interviewing on a rolling basis until we find the right candidate.
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