Job Description
Your mission:
At Immoweb, Customer Operations is a key lever for scalable growth and customer experience. As Head of Customer Operations, you own and transform our end-to-end customer operating model across the full customer lifecycle.
This role is designed for a senior, process-driven leader with a strong passion for automation, AI-enabled workflows and scalable operating models. Your mission is to design, optimise and industrialise customer operations with a clear focus on efficiency, customer autonomy and digital-first execution, while ensuring a high-quality human service experience where it truly adds value.
As a member of the Sales Management Team, you contribute to Immoweb’s commercial strategy and play a critical role in delivering our overall business strategy.
Key responsibilities:
End-to-End Customer Operations Ownership
* Own, design and continuously improve all customer-facing operational processes across the full customer lifecycle
* Analyse and redesign processes with a strong process-engineering mindset, identifying friction points, manual steps and scalability risks
* Ensure operational excellence in terms of efficiency, quality and scalability
Automation, AI & Digital Transformation
* Drive automation and AI adoption across Customer Operations, identifying and implementing high-impact use cases (e.g. triage, routing, quality control, insights, agent enablement, self-service)
* Lead the introduction of AI-enabled workflows within Customer Operations and the Qualified Seller Appointment (QSA) team
* Challenge existing processes and replace manual work with scalable, digital and future-proof solutions
Customer Autonomy & Self-Service
* Design and scale self-service customer journeys that increase customer autonomy while reducing operational load
* Work closely with Product and Tech teams to build, improve and roll out self-service functionalities for our core customer segments (mainly mid-size real estate agents)
* Drive adoption, usage and take-rate of self-service solutions through clear process design, communication and performance tracking
Outsourcing & Partner Management
* Design and operate a smart triage and routing model balancing automation, external partners and internal teams
* Oversee and optimise outsourced partner performance across quality, SLAs, cost and customer satisfaction
* Define and manage robust SLAs, escalation paths and accountability frameworks
* Use data and insights to proactively identify trends, bottlenecks and improvement opportunities
Data-Driven Operations & Continuous Improvement
* Define, monitor and analyse operational KPIs to steer performance and continuous improvement
* Translate insights into concrete process improvements and automation initiatives
* Foster a culture of continuous improvement, experimentation and learning within Customer Operations
Cross-Functional Collaboration & Change Leadership
* Collaborate closely with Sales, Customer Excellence, Product, Tech, Analytics and other stakeholders to ensure aligned and scalable customer processes
* Lead change initiatives related to new tools, processes and digital workflows, ensuring strong adoption and team buy-in
* Act as a transformation leader who translates strategy into hands-on operational execution
Qualifications
What you bring:
* Significant experience in customer operations, service environments or operational leadership roles
* Strong expertise in process optimisation, automation and operating model design
* Proven track record in implementing digital tools and AI-driven solutions
* Experience managing outsourced partners and complex operational ecosystems
* Strong analytical and structured mindset; confident working with data, KPIs and performance metrics
* Excellent stakeholder management and communication skills across senior leadership levels
* Ability to combine strategic thinking with hands-on operational execution
* Comfortable leading transformation, change and adoption of new ways of working
Additional Information
What we offer:
* A professional and inspiring workplace where We Live for the customer.
* A dynamic, open culture driven by ownership and collaboration. We move fast, simplify to scale, and make bold calls backed by data and judgment.
* Opportunities for growth — through personalized coaching, and continuous feedback loops. Because growth isn’t an event, it’s a habit.
* A true work-life balance — with flexible homeworking and working hours, built on mutual trust and accountability. We deliver big, but we also make space to breathe.
* Connection and fun matter too: team buildings, year-end dinners, afterwork drinks, and plenty of other moments, because only the best teams win together.