Taken en verantwoordelijkhedenAre you an organized, proactive, and service-oriented professional? Does being the first point of contact in a pleasant and dynamic environment energize you? And would you like to contribute to the smooth daily operation of a prestigious site?Then this challenge is made for you!Your responsibilities:As a Receptionist, you represent the company’s image and ensure a professional, warm, and flawless welcome for employees, visitors, and partners.Reception:Ensure a fully welcoming and professional reception service during the defined opening hoursApply security procedures to ensure proper control of people, goods, and parcelsReceive and dispatch incoming and outgoing mail, parcels, and shipmentsForward mail to the appropriate departments, including legal servicesManage reception communication via email, chat, and phoneCreate maintenance tickets and contribute to their fast and efficient resolutionCreate tickets with internal support teams (IS&T, Wrike, Global Security, …)Ensure that the reception area and meeting rooms are always clean and well organizedSupport the organization of local events (room setup, catering, external meeting rooms)Support the ordering process for consumables (office supplies, beverages, …)Supervise external service providers (cleaning, catering, maintenance)Coordinate reception activities, external suppliers, and internal contactsSupport daily facility operations as well as the Facility Manager in ad hoc tasksSupport onboarding of new employees and ensure a warm and professional welcomeManage badges, access cards, and keysManage visitor tools and comply with global security guidelines (visitor registration, badge issuance)Arrange transport (taxis and other means) for employees and visitorsTrain temporary staff to ensure continuity of reception operationsManage parking spaces and storage areasTrack and forward invoices and reminders to the appropriate contactsPerform basic cleaning of coffee machines and dishwashers when necessarySupport Business Units in sending equipment to recycling centersCollaborer avec le facility management et signaler les dommages relevant du propriétaireSingle Point of Contact on siteCollaborate with facility management and report damages that fall under the landlord’s responsibilityCoordinate facility improvement projectsCollaborate with Operations Management and support specific programs and projectsCoordinate communication with local facility service providers and provide administrative supportDeliver EHS trainingManage customs formalities (site-specific)Handle correspondence, including bank guaranteesPerform first aid and fire safety dutiesYour skills and background:You have experience in reception, office management, facility management, or a similar roleYou are customer-oriented, professional, and service-mindedYou are structured, accurate, and well organizedYou work independently and take initiativeYou communicate easily with different stakeholdersYou have strong MS Office skillsYou are fully bilingual in Dutch–English or French–EnglishYou hold a BA4 certificate or are willing to obtain itWhat we offer:A varied role with many contacts in a professional and pleasant environmentAutonomy and responsibilityOpportunities to actively contribute to improving the workplace experienceAn attractive salary package tailored to your experienceReady for a new challenge? Send us your CV and discover your next career step.Profiel kandidaatGeboden wordt