Why Join Us?
At Excelya, we combine passion for science with enthusiasm for teamwork to redefine excellence in healthcare.
Here’s what makes us unique
We are a young, ambitious health company representing 900 Excelyates, driven to become Europe’s leading mid-size CRO with the best employee experience. Our one-stop provider service model—offering full-service, functional service provider, and consulting—enables you to evolve through diverse projects. Working alongside preeminent experts, you will help improve scientific, operational, and human knowledge to enhance the patient’s journey.
Excelling with care means benefiting from an environment that values your natural talents, pushes boundaries with audacity, and nurtures your potential, allowing you to contribute fully to our shared mission.
About the Job
Join Excelya, where Audacity, Care, and Energy define who we are and how we work. We believe in creating bold solutions and fostering an inclusive environment where collaboration and individual growth go hand in hand.
This role is an exciting opportunity to contribute to a dynamic, ambitious team in Clinical Operations. You will play a critical part in driving innovation and making an impact in the clinical research space, while enjoying a stimulating professional environment that encourages personal and intellectual growth.
Main Responsibilities
1. Provide logistical, administrative, and operational support across all phases of clinical trials.
2. Coordinate and support trial-related meetings (kick-off, handovers, investigator meetings), including minute-taking and action tracking.
3. Maintain trial documentation platforms (SharePoint, Teams, public drives), trackers, and contact/distribution lists.
4. Assist in clinical payment processes, submission workflows, and investigational supplies coordination.
5. Ensure inspection readiness by supporting audits and cross-checking trial systems (CTMS, TMF, Clinergize, etc.).
6. Manage country-specific trial activities (translations, local shipments, document preparation, PO creation).
7. Handle CTMS setup and updates for country/site levels, staff responsibilities, approvals, and data accuracy.
8. Assist with Site Release Checklists, protocol/ICF tracking, and QC discrepancy resolution (e.g. GENIE checks).
9. Support Trial Master File (TMF) maintenance, vendor collaboration, and document submission to the central TMF.
10. Provide continuous support across systems (IRT, ALMAC, BRAVE, ERT, etc.) including training coordination.