Senior Internal Control Officer
Entity: Daikin Europe HQ Job Category: Corporate and Legal Affairs Location:
Brussels, Brussels-Capital Region, BE
Job Requisition ID: 2223
Daikin Europe NV (DENV) is a subsidiary of Daikin Industries Limited, a Japanese outstanding company and worldwide the biggest developer, producer and supplier of HVAC-R (heating, ventilation, air conditioning and refrigeration) solutions, including heating pumps and cooling technology. DENV is Daikin’s sales, R&D, and production headquarters for Europe, the Middle-East and Africa. The headquarter has Belgian offices in Brussels, Ghent, Oostkamp and Ostend, as well as 8 production plants, 24 sales subsidiaries and offices and a whole network of independent distributors and dealers across the EMEA region.
The Authorization Office team is part of the Corporate Planning department. Corporate Planning is the financial controlling department and supports top-management decision making in the Daikin Europe Group. As the Daikin Group is listed on the Japanese stock exchange, the Group has the obligation of being compliant with relevant internal controls legislation, in particular so-called Japanese SOX (JSOx). The Authorization Office team is supporting the group headquarter and affiliates with the implementation and monitoring of internal control dispositive, including Segregation of Duties in the common SAP ERP. The Authorization Office cooperates closely with Internal Audit, Business Process Owners and IT in Daikin Europe NV. There is also a close working relation with the Internal Control (same department).
The Group uses SAP as main ERP system throughout the EMEA Region and for all the main processes (more than 6000 users, 100 key users, 70 business owners). The system management, including the authorization set up, is centralized in IT EMEA department, located in Madrid. The Authorization Office safeguards the business interests and compliance requirements related to SAP authorizations for the Daikin Group. The main mission of the Authorization Office is to limit the Segregation of Duties (SOD) conflicts and critical or confidential accesses assigned to users in the group in SAP, and reducing the inherent risk created by those accesses by supporting the business with the implementation of mitigating controls.
Key responsibilities of the Senior Internal Control Officer:
Safeguards the business interests and requirements related to authorizations with the purpose of limiting Segregation of Duties (SOD) conflicts and critical or confidential access, and of maintaining an appropriate mitigation of open risks throughout the group. This involves:
Daily support to the business by sharing the authorisation expertise with colleagues (Authorisation Office and Internal Control) and communication with the IT team implementing required changes
1. Challenging IT solutions to implement requested changes, including during SAP authorizations projects;
2. Reacting timeously to issues raised by business;
3. Providing support and solutions for authorization incidents, and conflict resolution;
Controlling activities and Contribute to the reporting to management
4. Together with the other authorisation officers, actively monitoring the evolution of the authorizations concept and user access
5. Define actions and design controls to reduce SOD conflicts;
6. Sharing SAP authorizations status for management meetings;
7. Raising awareness of potential issues/inefficiencies to top management, for which support is needed;
“Cleaning” and Coaching to ensure “stay clean” status of the group
8. Training key users and risk owners, including maintenance of supporting documents describing the authorization process;
9. Sharing knowledge with the authorisation office and internal control teams
10. For newly integrated entities (during projects and post go-live), supporting the change management for authorizations related procedures
11. Organise removal or unnecessary conflicts and, in collaboration with Internal Control team and the subsidiaries, define mitigating controls for open risks;
Continuously improving the processes around authorisations management
12. Focus on customer satisfaction, compliance, and safeguarding the authorizations concept;
13. Support and challenge IT if concept redesign is required to better fit the current business context and risks;
14. Redesigning and continuously improving authorization procedures and identifying best practices;
15. Analysing potential business case for the implementation of other GRC tools;
Your profile
16. Expertise of SAP authorizations concept and functionality Ability to challenge both IT and business persons regarding SAP authorizations design and impact on processes; Ability to raise awareness about SAP authorizations matters as well as Segregation of Duties requirements; Knowledge of SAP GRC or other risk & compliance tools
17. Master degree in Accounting, Economics or IT
18. Solid analytical capabilities and affinity with IT processes
19. Critical mind set
20. Ability to work independently as well as in a team
21. Self-management and decision making, with initiative for continuously improving both business and technical knowledge;
22. Communication skills: Ability to form and maintain good relationships with a large number of business and technical stakeholders across all affiliates; Professional and diplomatic; Fluent in English;
23. Knowledge of Internal Controls and/or auditing is a plus
24. Proficiency with MS Excel is a plus
Good climate starts with people
Our employees are the beating heart of our company. At Daikin, you get to work in a positive environment backed by trust, creativity and continuous improvement. Together, we create our top-quality solutions by empowering talented teams. You will get plenty of opportunities to learn and grow. We are deeply committed to a diverse and inclusive workplace culture that reflects the communities we serve. Good climate starts with people.