Job Summary:
We are seeking a detail-oriented and organized Finance Assistant to join our team. As a key member of the finance department, you will be responsible for managing reimbursement requests, expense supporting documents, and travel arrangements.
Your Responsibilities:
* Expert-speakers travel management
* Coordinate with the travel agency all travel arrangement of speakers all over Europe
* Responsible for input of travel costs into excel spreadsheets
* Follow-up with travel agency changes to booking
* Liaise with relevant Project Manager and vice versa in case of change of travel arrangement
* Participants reimbursement files
* Reception of costs claims certificates and travel documents by post/mail/platform from participants and Project Manager in charge of the activity
* Cross-check and complete files & excel reimbursement tables received by Project Manager
* Contact participants for uncomplete files and for payments' problems
* Transfer files to colleague for payment
* Contact point for internal and external requests, complains, claims, tasks forces
* Interact on a regular basis with the Project Managers to ensure transparent and real-time information exchange on reimbursement
Back-up Tasks:
* Reception and verification of reimbursement files from Finance colleague and proceed with booking of costs & debts in accounting software
* Booking of suppliers 'invoices in accounting software
* Booking/input of payments( pre & final) in KBC
* Reconciliation of payments
* Pre-corrections