Working in Project Control at Space Applications Services means supporting highly technical projects in an international environment at the intersection of space, innovation, and applied technology. Our customers include European Space Agency, European Commission, leading aerospace companies, and NASA.
Position
We are seeking a detail-oriented
Administrative Assistant
to support our
Project Control
function. The successful candidate will play a key role in ensuring the smooth coordination of administrative, financial, and documentation processes across multiple projects.
The candidate will mainly report to the
Business Controller
.
* Location
: Sint-Stevens-Woluwe (Brussels Area)
* Start date
: At the earliest
Tasks and Responsibilities
* Support the Business Controller with data entry, tracking, and reporting
* Prepare and maintain project documentation, purchase orders, and invoices
* Assist with timesheet verification, expense tracking, and budget follow-up
* Coordinate internal approvals and ensure compliance with company procedures
* Liaise with project managers, finance, and HR to collect and organise information
* Provide general administrative support to the Project Control team
Skills and Experience
* Strong organisational and multitasking skills with high attention to detail
* Good command of Excel and familiarity with basic financial administration (e.g. invoices, budgets, expenses)
* Experience in an administrative or project support role is an asset
* Team-oriented, proactive, and comfortable in a dynamic environment
* Excellent communication skills in English.
Our Offer
* Working within an exceptional sector with Staff located in Belgium, Germany and the Netherlands
* A professional and modern working environment with motivated Administrative Staff, Engineers, Astronaut Training Instructors and Scientists coming from all different horizons and countries with a common passion for space and their own expertise
* A full-time position with an indefinite contract of employment
* A competitive remuneration package and good working conditions
* Working from home in part can be a possibility
* An individualised training and development programmes.
About Us
Space Applications Services NV/SA is an independent Belgian company founded in 1987. Aerospace Applications North America is our Partner company in Houston, USA.
Our aim is to research and develop innovative systems, solutions and products and provide services to the aerospace and security markets and related industries. Our activities cover manned and unmanned spacecraft, launch/re-entry vehicles, control centres, robotics and a wide range of information systems.
The Company develops payloads, avionics, robotics technology and products, and provides complete mission operations control centre solutions to EN9100 standards.
We also provide engineering, science and training services, including astronaut training.
From our headquarters, we are in daily contact with the International Space Station (ISS) ensuring our Customers' research is successful.
How To Apply
Upload your CV and Motivation Letter, both in English.
The candidate shall be eligible to work in the European Union.