Description:
* Coordinate interactions with internal and external stakeholders related to high-level engagements and events.
* Follow up on incoming invitations and ensure internal coordination to provide timely and appropriate responses.
* Maintain and update the High-Level Engagement Plan and related reporting tools (weekly follow-up).
* Manage and update SharePoint spaces and other document management systems (agendas, briefing notes, presentations, internal notes).
* Manage the central mailbox: triage requests, assign them to the relevant teams, provide standardized responses, and follow up on actions.
* Work closely with department heads and support teams to ensure optimal alignment.
* Provide general administrative support and handle a variety of operational tasks depending on priorities and ongoing projects.
Profil
* Bachelor's degree or equivalent through experience.
* Minimum 1 year of professional experience (2 years preferred) in an administrative, coordination, or support role.
* Strong ability to manage multiple tasks and priorities in a fast-paced environment.
* Fast learner, able to adapt quickly to new tools, processes, and responsibilities.
* Proactive, hands-on, and solution-oriented mindset.
* Comfortable working with digital tools and collaborative systems.
* Strong proficiency in Microsoft Office / Office 365, Teams, and SharePoint.
* Excellent written and verbal communication skills in English; good knowledge of French or Dutch is an asset.
Offre
* A full-time position within a dynamic and professional working environment.
* A varied and challenging role combining coordination, administration, and stakeholder interaction.
* The opportunity to gain experience in a structured institutional/organizational context.
* A position allowing you to develop your organizational, communication, and coordination skills.
* A collaborative team environment with close interaction across departments.
* A competitive salary package, aligned with experience and responsibilities.
Entreprise
For one of our clients, we are looking for a Coordinator - High-Level Engagements & General Support to strengthen an administrative and coordination team within a dynamic and demanding environment. The role ideally requires 1 to 2 years of professional experience and offers a great opportunity for development within a structured institutional/organizational setting.