We are seeking an Administrative Coordinator to join our team.
Job Description
This is a dynamic role that involves providing administrative support and coordination to the local team.
* Administrative Support & Coordination:
* Organize internal and external meetings, manage internal processes (purchase requests, CRM, etc.), ensure compliance with external regulations (contracts, logistics, invitations, local laws), work closely with the Finance department to ensure process compliance, manage events such as local and international congresses, travel arrangements, accommodation, and regulatory documentation.
* Marketing & Communication Support:
* Assist in the creation of marketing materials when needed, maintain internal platforms (collaboration sites, intranet), manage grant and sponsorship requests.
* General Office Tasks:
* Book travel and accommodation for external guests, organize internal team events, handle incoming mail and general office duties, ensure compliance processes are followed in collaboration with the local compliance team.
Your Profile
Educational Background: Administration or equivalent experience required.
Skills and Qualifications:
* Proven experience in administrative project management or as an executive assistant.
* Familiarity with the pharmaceutical industry is a plus.
* Strong organizational skills and ability to prioritize tasks effectively.
* Proficiency in Dutch, French and English (at least two languages fluently, both written and spoken).
* Autonomous, detail-oriented, reliable, proactive, and a strong team player.
* Proficient in IT tools (MS Office, SAP, CRM, etc.).
* Comfortable working in a hybrid environment (on-site and remote).