H2Description: /h2 ppWe are seeking a proactive, service-minded Receptionist_Administrative Coordinator to join our team at our Headquarters in Wavre, with one day per week based at our Diegem office in Belgium.br / This hands-on, hybrid role combines daily office management with front-desk reception responsibilities: you'll be central to creating a welcoming, well-organized, and compliant office environment in both of our locations.br / You will collaborate closely with employees, management, external service providers, and building personnel to ensure smooth operations across all aspects of office life.br / br / strongEssential duties and responsibilities for our receptionist : /strongbr / br / strongReception Daily Office Support /strong /p ul liOpening of the office at 8:30am. /li liGreet visitors and serve as the first point of contact at the front desk. /li liAnswer incoming phone calls and manage general inquiries. /li liOpen, sort, and distribute incoming mail to the appropriate departments. /li liOrder and coordinate the delivery of business cards for employees. /li liSupport logistics, organize lunches, catering, and refreshments for meetings and internal events. /li liPrepare workstations for new employees and hand out access badges and office tools. /li liOrder and maintain stock of office supplies, ensuring availability and cost-efficiency. /li liEnsure the office is clean, tidy, and presentable at all times. /li /ul pstrongOffice Facility Coordination /strong /p ul liOversee general office operations for both the Wavre and Diegem locations. /li liManage service contracts (cleaning, maintenance, security) and associated budgets. /li liEnsure office compliance with safety regulations, including fire extinguisher maintenance and emergency protocols. /li liCoordinate with the cleaning crew to uphold daily cleanliness standards. /li liLiaise with the building’s property manager to report and follow up on facility issues. /li /ul pstrongArchive Management /strong /p ul liOrganize and maintain the archives of all corporate services based in Wavre. /li liEnsure secure, efficient storage and retrieval of both physical and digital records. /li liCollaborate with internal teams to implement consistent archiving practices in line with company and legal standards. /li /ul /p font no-style="font-weight:bold"Profil /font ppEducation and required qualifications : /p ul liExcellent interpersonal skills and ability to adapt to different stakeholders. /li liProven ability to manage front desk operations, including greeting visitors and handling general inquiries. /li liExperience in coordinating logistics for meetings, including catering and refreshments. /li liProficient in ordering and managing office supplies, ensuring cost-efficiency and inventory accuracy. /li liExperience in handling administrative requests such as business card procurement and access badge distribution. /li liAbility to manage vendor relationships and service contracts (e.g., cleaning, maintenance, security). /li liExperience in budget monitoring and cost control for office-related services. /li liKnowledge of workplace safety regulations and compliance (e.g., fire safety protocols). /li liStrong coordination skills for facility maintenance and issue resolution in collaboration with property managers. /li liSolution oriented mindset, with a customer focused communication skill. /li liFluent in English, both written and spoken. French is an asset. /li /ul /p font no-style="font-weight:bold"Offre /font pp?? strongMission Details : /strong /p ul liContract type: Full-time /li liDuration: 1 month /li liSalary: Based on experience /li liBenefits: Meal vouchers /li /ul /p font no-style="font-weight:bold"Entreprise /font ppOur client is active in Energy sector /p /p