Deadline Date:
Monday 13 October 2025
Requirement:
Budget Management Assistant
Location:
Braine-l'Alleud, BE
Full Time On-Site:
Yes
Time On-Site:
100%
Total Scope of the request (hours):
350
Required Start Date:
17 November 2025
End Contract Date:
31 December 2025
Required Security Clearance:
NATO SECRET
Duties & Role:
Under the supervision of the Head of Budget Management, the Budget Management Assistant will be responsible for the following tasks:
Financial Oversight
* Assist in managing all financial and budgetary aspects within the NIMSC Business Area;
* Ensure accurate allocation and tracking of funds for NIMSC Portfolio (e.g. Programs, Portfolios, Projects, Services, based on funding sources);
* Support with the preparation of detailed NIMSC Financial Reports, aiding in the analysis of NIMSC financial data;
* Track regularly pending Purchase Requests and Purchase Orders and coordinate actions with all involved stakeholders (Requestors, Acquisition, Warehouse, Finance, Accounts Payables, etc.);
* Coordinate internal and external audit related task, requirements and reports;
* Prepare ad-hoc reports related to budgetary and financial aspects including Key Performance Indicators and statistics;
* Monitor and report to HBMO on all matters related NIMSC frozen funds;
* Support in the assessment of Quarterly Performance Reviews
Financial Planning
* Contribute to the development of NIMSC Budgetary Forecast, Business Execution Plans and Acquisition Procurement Plans;
* Assist the HBMO in the preparation of the Medium- Term Financial Plan;
* Contribute to the management of NIMSC Operating Budgets (e.g. Workforce, Travel, Other);
Information and Knowledge Management:
* Prepare correspondence, documents and reports on matters pertaining to the NIMSC budget and the financial management;
* Update regularly the Budget Management SharePoint Webpage with relevant information;
* Support all the newcomers with information relevant to Finance and Budget management
Meeting Preparation:
* Contribute to the preparation NIMSC Management Artefacts for Agency stakeholder financial meetings, briefings and reports;
* Support with PowerPoint Presentations directed to both internal and external stakeholders on different financial and budgetary briefings
Flexible Responsibilities:
* Undertake other relevant duties as assigned, contributing to the overall efficiency of financial operations;
* Deputize for higher grade staff, if required
Requirements
Skill, Knowledge & Experience:
* The candidate must have a currently active NATO SECRET security clearance
* Bachelor of Science (BSc) degree at a nationally recognised/certified University in a related subject (such as Accounting, Finance or Business Management) and 5 years post related experience
* Or exceptionally, the lack of a university/college degree may be compensated by the demonstration of a candidate's particular abilities or experience that is/are of interest to NCI Agency, that is, at least 15 years extensive and progressive expertise in duties related to the function of the post
* Experience in different aspects of financial planning and/or budgeting
* Extensive experience in the use of Microsoft Excel, Word and PowerPoint;
* Experience in liaising with internal and external senior managers, and ability to build relationships across business;
* Good understanding of ERP information systems,
* Experience working in a customer funding environment;
* Proven analytic skills and problem solving creativity on a variety of subjects of a dissimilar nature;
* Proven ability to communicate effectively, orally and in writing;
* Proven ability to work under pressure in a complex environment;
* Ability to work collaboratively in a team
Desirable Experience and Education:
* Proven experience in the use of an ERP systems;
* Regular use of Oracle Financial Tools;
* Applying IPSAS, IFRS and/or IAS