Category: Administration
Experience: 3 to 5 years
Location: Brussels
About
CLERENS is a leading public affairs and communications consultancy based in Brussels. We are specialised in advocacy, political and regulatory risks assessment, public funding and strategic communications.
Job purpose summary
Assist the Office Manager for the day-to-day efficient management of the association's secretariat, including in relation to facilities.
Key responsibilities
* Assist the Office Management in daily tasks
* Coordinate all office and building matters, including ordering office supplies and furniture
* Be a point of contact for general enquiries, handle incoming/outgoing general (e)mail and calls
* Organize and prepare meeting rooms
* Organize the stewardship of common areas (kitchen, meeting rooms, etc.)
* Coordinate travel plans, including booking transport and accommodation
* Provide efficient and effective daily administrative office management.
* Manage the company's real estate: visits, works follow-up,…
Skills and personality
* 3-5 years of relevant experience, preferably in an international environment;
* Strong IT skills: Word, Excel, Outlook, …
* Excellent written and spoken English and French;
* Result-oriented, proactive team-player with strong diplomatic and social skills
* Attention to details and ability to multi-task and prioritise, creativity and flexibility
* Outstanding organisation skills, ability to juggle different tasks at the same time and to respect deadlines, able to respond to urgent issues when needed.
Working conditions
The contract will have an unlimited duration. The assignment will start as soon as possible. The gross salary is in line with that of a Brussels-based trade association, on the basis of a full-time job of 38 hours per week. We offer a salary plus a package of benefits in a vibrant, meaningful and empowered working environment.
Application
Please send your CV and a motivation letter accompanied by the contact details of the persons that would serve as references, by e-mail to, subject "Application: Front desk officer", by 31 December 2025. Job interviews will be organised on Teams/Zoom and a physical meeting will be organised with the short-listed candidates.
Job Types: Full-time, Permanent contract
Pay: €2.000,00 - €2.300,00 per month
Benefits:
* Additional leave
* Company classes
* Company events
* Eco vouchers
* Food allowance
* Hospitalization insurance
* Mileage reimbursement
Work Location: In person