Forvis Mazars Group SC is an independent member of Forvis Mazars Global, a leading global professional services network.
Operating as an internationally integrated partnership in over 100 countries and territories, Forvis Mazars Group specialises in audit, tax and advisory services.
Forvis Mazars is a leader in audit, tax and advisory services, operating worldwide across 100+ countries and territories. Join our 40,000+ strong team to grow your career through global opportunities, diverse projects and continuous learning. Belong to a supportive environment where your unique perspective is valued and success comes from working together. Impact with your bold ideas and help drive us forward.
As an Office Assistant / Personal Assistant, you will play a key role in supporting our partners and ensuring the smooth day-to-day operations of our Brussels office. You will be the central point of contact for administrative tasks, office coordination, and internal support, contributing to a collaborative and efficient work environment.
You will assist multiple partners with scheduling, travel arrangements, and meeting logistics, while also managing a wide range of office responsibilities—from handling incoming calls and coordinating events to processing invoices and maintaining supplies. You will serve as a trusted backup for colleagues and help ensure continuity across teams.
Key Responsibilities
* Personal assistance to several partners: calendar management, travel bookings, meeting coordination via Teams
* General office administration: document layout, scanning, archiving, invoice processing, and digital filing
* Manage incoming and outgoing post, courier services, and franking machine operations
* Maintain office supplies and equipment (printers, coffee machines, dishwasher, etc.)
* Coordinate internal and external events: room setup, catering, badge preparation
* Handle badge and key management, parking badge distribution, and contact with cleaning staff
* Upload and manage documents via Connective, E-corporate, and Onegate platforms
* Support onboarding/offboarding processes and internal communications
* Assist with document preparation for audits, including REP letters, engagement letters, and commissioner reports
* Serve as phone backup and lunch cover for reception
* Book restaurants, taxis, hotels, and transport for staff and clients
About you
* You bring at least 5+ years of experience in office administration/personal assistance
* You are fluent in French, Dutch and English; So basically the Trifecta
* You are highly organized, detail-oriented, and proactive
* You have strong proficiency in Microsoft Outlook, Excel, Word, and PowerPoint
* You are a team player who thrives in a structured environment and can handle repetitive tasks with precision
* You communicate clearly and professionally, both internally and externally
Our offer
* A diverse and impactful role within a dynamic and growing organization
* A collaborative team culture that values initiative and reliability
* Opportunities for professional development through internal training and cross-functional projects
* A competitive salary and benefits package
* The chance to contribute meaningfully to a firm that values excellence, integrity, and innovation
If you are a motivated and dependable professional looking to grow your career in a supportive and international environment, we encourage you to apply. Take the next step with Forvis Mazars Belgium.