Our client, a European organization based in Luxembourg, is looking for an Administrative officer to support the Co-financing & Partnerships Division.
Key Responsibilities :
* Coordinate the division's administrative activities
* Organise meetings, business trips, and welcome external visitors
* Prepare and manage documents, reports, statistics, and shared tools
* Ensure procedures are followed and deadlines met
* Liaise with internal and external stakeholders, including mandators
* Maintain contact lists and support legacy mandate communications
* Assist with internal systems (e.g. Notes, GED, calendars, distribution lists)
* Contribute to a collaborative and positive team environment
Profile :
* Secondary education with a 2-year certification or equivalent experience in a relevant field
* Minimum 3 years of experience in administrative support, ideally in a middle/back-office role
* Strong organisational skills, autonomy, and attention to detail
* Proficiency in MS Office; knowledge of Business Objects is a plus
* Excellent command of English; French and other EU languages are an asset