The Business Analyst (BA) shall provide end-to-end business analysis, portfolio management support, budgeting assistance, forecasting, and reporting services to enable data-driven decision-making within the Directorate of CIS Support Units (DCSU).
The role is delivery-based and outcome-oriented, requiring the production of structured analytical outputs, dashboards, reports, and governance documentation.
Portfolio Management Duties
The Contractor shall:
* Maintain and operate a centralized portfolio register of all active initiatives, including financial, schedule, risk, and dependency data.
* Ensure data completeness, accuracy, and monthly reconciliation with financial systems.
* Develop and maintain an executive portfolio dashboard providing KPIs such as:
* Budget utilization
* Schedule variance
* Risk exposure
* Prioritization indicators
* Prepare portfolio governance review packs for senior leadership, including:
* Portfolio status summaries
* Risk and dependency analysis
* Financial position and forecasts
* Prioritization recommendations
* Support portfolio governance boards through structured reporting inputs.
Annual Budgeting Duties
The Contractor shall:
* Develop and maintain budget planning frameworks, templates, and timelines aligned with financial governance requirements.
* Support consolidation of annual departmental budgets, ensuring:
* Full submission compliance
* Consistency with strategic objectives
* Variance reconciliation and assumption documentation
* Produce budget analysis reports, including:
* Multi-year trend analysis (minimum 3 years)
* Cost driver analysis
* Scenario modelling (best / base / worst case)
* Strategic recommendations
Forecasting & Financial Reporting Duties
* Maintain a rolling forecast model, updated monthly, integrating actuals and assumptions.
* Perform monthly variance analysis, including:
* Identification of deviations (cost, scope, timing, volume)
* Root cause analysis
* Corrective action recommendations
* Ensure production of audit-ready financial documentation, including:
* Methodologies
* Business rules
* Change logs
* Assumption tracking
Reporting, Analysis & Business Intelligence Duties
* Gather, document, and validate business requirements for reporting and analysis.
* Translate business needs into dashboards, reports, and analytical outputs.
* Develop and maintain performance reporting tools, including visualization dashboards.
* Identify key performance indicators (KPIs) and improve data visibility and usability.
* Perform data validation and reconciliation across multiple systems.
* Support continuous improvement of reporting structures and analytical processes.
Stakeholder Engagement & Governance Duties
* Conduct and support stakeholder workshops to capture and refine requirements.
* Maintain requirements traceability matrices.
* Document workshop outputs, decisions, and action logs.
* Support implementation of a data governance framework, including:
* Data ownership and stewardship model
* Data quality standards and validation rules
* Ensure compliance with defined data quality thresholds
DELIVERABLE RESPONSIBILITIES
* Portfolio Register & Dashboards
* Portfolio Governance Reports
* Budget Planning Frameworks
* Consolidated Budget Submissions
* Budget Analysis Reports
* Rolling Forecast Models
* Variance Analysis Reports
* Audit-Ready Documentation Repositories
* Requirements Documentation & Traceability Matrices
* Data Governance Frameworks
All deliverables shall be accurate, version-controlled, and audit-compliant.
Certifications
* Project Management certification (PRINCE2 or PMP or equivalent)
Technical Skills
The Contractor shall demonstrate proficiency in:
* Project Portfolio Management tools (e.g., ServiceNow, EBA)
* Financial systems (e.g., SAP, Oracle)
* Data visualization tools (Power BI, Tableau)
* Collaboration platforms (SharePoint, Skype, Polycom)
* Advanced Excel and reporting tools (Excel, Smartsheet, or equivalent)
Level : Senior
Delivery mode: Onsite (Mons, Belgium)
only NATO Countries Citizens can apply (holding already a valid NATO Security Clearance is mandatory)