Description:
Event Operations & Logistics
* Track and update staff accommodation arrangements, ensuring all logistical needs are met.
* Coordinate and follow up on catering orders (excluding specific events), including confirmation of guest numbers and menu details.
* Organize and facilitate daily on-site coordination meetings to ensure seamless execution and effective collaboration with suppliers.
Event Coordination
* Support the organization of major social events such as the Welcome Reception and Networking Dinner by liaising with local hosts, collecting required documentation, verifying attendance lists, and providing on-site support.
* Assist with the planning and execution of Board Meetings in close collaboration with Event Operations colleagues and local partners.
Registration & Participant Support
* Support the registration team by verifying and processing registrations, handling invoicing, and responding to participant inquiries in a timely and professional manner.
Project & Administrative Support
* Provide day-to-day operational and administrative support to ensure the successful delivery of the Hamburg 2025 Summit.
* Support the organization of the 2025 staff retreat in Brussels, including contract follow-up, registration management, and on-site assistance.
* Conduct research and explore options for the 2026 staff retreat and team outings to support future event planning.
* Assist with various event-related tasks across ongoing and upcoming projects to ensure overall operational efficiency.
Profil
* Proven experience in organizing events such as workshops, seminars, or conferences, preferably in a multicultural or international environment.
* Fluent in written and spoken English and French.
* Advanced proficiency in Microsoft Office tools, with a strong focus on Excel.
* Willingness to travel internationally when required.
* Strong analytical, organizational, and problem-solving skills.
* Excellent attention to detail and ability to manage multiple priorities simultaneously.
* Creative, solution-oriented mindset with the ability to work under pressure and tight deadlines.
* Strong interpersonal and communication skills, with the ability to collaborate effectively across teams.
* Customer-focused, proactive, and relationship-oriented.
* Able to work independently while being a reliable and supportive team player.
* Calm and resilient in fast-paced and demanding environments.
Offre
* Attractive gross monthly salary between €2,500 and €3,000, depending on experience.
* Meal vouchers.
* Homeworking possibilities.
* Opportunity to contribute to impactful international events within a dynamic and collaborative team.
Entreprise
Our client is an international lobbying firm working in the transport sector.