About Us We are a Brussels-based private equity fund-of-funds serving a sophisticated Belgian investor base. The team is small, diverse and collaborative. We value people who take pride in doing things properly, whether that is setting up a board meeting or ensuring we have proper coffee at the office.
The Executive Assistant & Office Manager provides senior executive support while delivering a consistent, polished client experience. This is a visible role: our investors will meet you, rely on you at events and expect the same level of calm precision they receive from the rest of the team.
The data you handle is confidential, commercially sensitive and central to how we manage our relationships. You will work closely with our existing Executive Assistant & Office Manager, who leads our middle office and liaises with accounting and audit. Manage calendars, meetings and priorities for senior leadership.
Organise both formal and social client events.
Arrange travel and logistical support for the team.
Input, maintain and safeguard confidential CRM data with precision.
Support KYC and AML processes in coordination with the middle office.
Oversee day-to-day office operations: supplies, suppliers, invoice vetting and budgets.
Work in tandem with the existing EA/Office Manager on administrative governance and liaison with accounting and audit.
Experience in a senior administrative or executive support role with client exposure.
Enjoys working in a small, cosmopolitan team.
Fluent in Dutch/Flemish, English and French ; English is our working language.
Sound command of MS Office; A central role in an international investment team where standards are high, hierarchy is light and mutual support is expected. We have a solid business with strong recurrent revenue, so we can offer stability and peace-of-mind as well.