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Mission du poste
About Us UCM Business Solutions is an outsourcing and consulting firm specialized in delivering administrative and operational support to large organizations. This position will be hired by UCM and allocated to one of our clients, a multinational company in the consumer goods industry. Position Overview We are looking for an Administrative Analyst to support administrative routines and governance processes within a corporate environment. This role will be responsible for coordinating onboarding activities, managing supplier-related processes, and ensuring proper control of purchases, expenses, and documentation. The position requires a highly organized professional, with strong ownership and the ability to independently manage workflows, ensuring activities are completed accurately and on time. Key Responsibilities Manage the onboarding process for new employees and contractors from an administrative perspective, ensuring all required steps and resources are properly organized. Coordinate requests such as equipment allocation and badge creation, ensuring alignment with internal processes. Act as a liaison between internal areas (IT, HR, Finance) and external vendors to ensure smooth execution of administrative activities. Create and manage purchase requests and purchase orders (PR/PO) in SAP. Monitor and control the invoice flow, ensuring proper follow-up with suppliers and internal teams. Support expense control and tracking, ensuring proper documentation and adherence to internal policies. Maintain organized records of purchase orders, invoices, and related documentation. Ensure compliance with internal governance processes and support process standardization. Perform follow-ups to ensure timely approvals, payments, and process completion. Identify improvement opportunities in administrative and operational workflows. Required Qualifications Previous experience in administrative, operational, or back-office roles. Experience with SAP (focus on purchase orders, invoices, or administrative processes). Experience with purchase flow, expense control, or supplier management. Strong organizational skills and attention to detail. Ability to manage multiple processes and stakeholders simultaneously. Proactive profile with strong ownership mindset. Advanced English (required). Nice to Have Experience in multinational companies Experience supporting onboarding or administrative processes Location: São Paulo, SP (Zona Sul) Work Model: Hybrid – 3 days per week on-site Contract Type: Temporary with potential for extension or continuity
