Job Opportunity
The Freelance Office Coordinator Part-Time position supports the daily operations of a rapidly expanding international HR organization. Key responsibilities include managing suppliers and vendors, office supplies and marketing materials, facilities and maintenance, gifts, and company car fleet.
Administration tasks involve preparing and following up contracts, handling purchase orders and timesheets, and supporting invoicing and billing processes. Communication duties entail monitoring shared mailboxes and handling incoming phone calls professionally. Event planning and travel arrangements are also essential responsibilities.
Key Responsibilities:
1. Office & Facilities Management:
o Manage suppliers and vendors
o Office supplies and marketing materials
o Facilities and maintenance
o Gifts
o Company car fleet
2. Administration & Contracts:
o Prepare and follow up contracts (consultants and clients)
o Handle purchase orders and timesheets
o Support invoicing and billing process
3. Communication & Front Office:
o Monitor shared mailboxes
o Handle incoming phone calls professionally
4. Events & Travel:
o Plan and co-organize company events
o Arrange business travel (transport, accommodation, itineraries)
What We Offer
This role offers an opportunity to work in a dynamic environment with a team focused on delivering high-quality services.
Requirements
To succeed in this role, you will need strong organizational skills, attention to detail, and excellent communication abilities.