Description
Ensure general file and client contact administration
Create and update client files and contacts, with proper follow-up
Maintain an accurate invoicing database
Digitalise, close and archive files according to the firm’s guidelines
Promote efficient usage of tools within the team
Assist partners and associates
Manage the partners’ agenda, establish and follow the partners’ to-dos and follow-up on deadlines by sending proper reminders
Organise travels and bookings
Register lawyers to conferences and events
Handle incoming and outgoing mail (collect, scan, identify, rename file, etc.)
Draft, revise and translate documents (from engagement letters to submissions, from invoicing related e-mails to letters to the courts, etc.)
Conduct research and provide summarized content thereof
Ensure layout quality (Word, PowerPoint, Acrobat Reader)
Be the point of contact for the team
Collect phone calls and emails, handle the requests and ensure relevant dispatch and follow-up to colleagues
Organise meetings, lunches and team events
Company
The company is a founding member of the Legal Diversity and Inclusion Alliance Selection for recruitment is irrespective of gender, race or ethnicity, religion, sex, marital status, sexual orientation, gender identity or disability.
Profile
Experience as a personal assistant (preferably in a law firm or professional services) is a strong asset
You hold a Belgian higher education degree in administration or similar training
You’re French-speaking and are fluent in Dutch and English
You have strong analytical skills and a creative mind, taking initiatives and having a real interest in business life
You value accuracy and rigour
You’re enthusiastic and consider yourself to be a team player
Offer
A permanent contract
A dynamic team composed of 5 associates, 1 senior associate and 2 partners
A diverse and inclusive work environment and team
An attractive salary
Luncheon vouchers: 8€/day
Hospitalisation and group (5%) insurance without personal contribution
Bonus plan (CCT 90)
Public transport coverage or reimbursement of home-workplace travel costs
Work-life balance: homeworking possibilities will be evaluated after six months of employment
Local team management
Long-term commitment to our employees
Close collaboration with other departments and on an international level with other CMS countries
Custom-fit career path and trainings
Possibility of individual language classes (French, English and Dutch)
Local and international CMS events, sporting events and conferences
Sport activities
Wellbeing activities and conferences
Many internal events