Deadline Date: Monday 22 September 2025
Requirement: Principal Assistant (Resource and Finance)
Location: Braine-l'Alleud, BE
Full Time On-Site: Yes
Time On-Site: 100%
Total Scope of the request (hours): 418
Required Start Date: 3 November 2025
End Contract Date: 31 December 2025
Required Security Clearance: NATO SECRET
Duties & Role:
Planning and Budgeting
Assist in the preparation and updating of the Business Execution Plan to support O&M Operating Costs in alignment with the NCI Agency Business Plan and Financial Plan, prepare the Quarterly Annual Financial Report (QAFR), and provide inputs for Customer Rates and Service Rates. Additionally, assist in preparing and maintaining the NISC procurement plan in coordination with relevant Service Owners.
Performance and Execution Monitoring
Assist in the NISC financial execution and in-year reviews by continuously or monthly monitoring financial targets set in the Business Execution Plan, identifying urgent actions to rectify deviations, and covering all sources and types of funds. Provide analysis and management reports on revenues, costs, variances, productivity, and cost control, and monitor expenditures against all funding sources, proactively resolving discrepancies with managers. Monitor Purchase Orders for externally sourced workforce and maintain a corresponding dashboard for work execution and time bookings. Guide and monitor BA staff in identifying service costs and managing their projects in ServiceNow.
Internal Control
Review and validate project Price Proposals for OE services from a financial perspective, manage and control EBA Fund tasks such as admin travel, and align resource allocations with NISC business plans through approved prioritization processes. Ensure NISC resources are sufficiently planned, maintain discipline in booking effort against actual workload, and secure timely processing of non-billable time cards and complete timesheets for NISC resources.
Requirements
Skill, Knowledge & Experience:
1. The candidate must have a currently active NATO SECRET security clearance
2. At least 5 years of relevant experience;
3. Some experience in budgetary planning and management is preferred;
4. Some experience in resource planning and personnel management is preferred;
5. Awareness of Project Management Framework / Methodologies such as PRINCE II, PMP is preferred;
6. Analytic skills is preferred;
7. Some understanding of cost accounting;
8. Experience in the use of Microsoft Excel, Word, PowerPoint and Sharepoint.
9. Excellent command of spoken and written English, with a proven ability to communicate effectively orally and in writing;
10. Prior experience of working in an international environment comprising both military and civilian elements;
11. Knowledge of the NCI Agency is desirable;
12. Experience of working in a customer funding environment;
13. Experience in documenting/improving business processes;
14. Experience in liaising with internal and external staff and ability to build relationships across the business.