About the Role
This is an exciting opportunity for a highly organized and strategic individual to join our leadership team as a Senior Executive Assistant. As a key member of our fast-growing organization, you will play a crucial role in supporting our CEO and GTM leadership team.
As a Senior Executive Assistant, your primary responsibilities will include calendar management, travel arrangements, communication and correspondence, event coordination, relationship management, information management, sales support, and special projects.
We are looking for someone with 5+ years of experience supporting C-level executives, preferably in a fast-growing SaaS environment. You should have a commercial mindset with an understanding of sales processes, strong organizational skills, and be proactive in spotting and resolving operational/admin issues before they arise.
We offer a high-trust, high-impact role where autonomy, impact, and growth go hand-in-hand. Your voice will be heard, and your ideas and proactiveness will shape the future of our company. You'll work in a fun group of colleagues who are all making our success story day after day, milestone after milestone, and joke after joke.
Come on and apply if you have the required skills and qualifications!
Key Responsibilities:
* Calendar Management: Proactively manage the CEO's calendar, schedule meetings, and coordinate appointments, ensuring optimal time allocation and prioritization.
* Travel Arrangements: Plan and coordinate travel arrangements, including flights, accommodations, ground transportation, and other logistics, considering the CEO's preferences and business requirements.
* Communication and Correspondence: Handle incoming and outgoing communications, including emails, phone calls, and written correspondence on behalf of the CEO. Draft and prepare documents, presentations, and reports as needed.
* Event Coordination: Prepare meeting agendas, materials, and presentations for events, off-sites/on-sites, all hands, & customer visits. Attend (leadership) meetings, take accurate minutes, and follow up on action items to ensure timely completion.
* Relationship Management: Maintain positive relationships with internal and external stakeholders, including clients, partners, board members, and employees. Facilitate effective communication and act as a liaison between the CEO and various stakeholders.
* Information Management: Organize and maintain confidential information, documents, and records. Implement effective document management systems and ensure easy access to relevant information.
* Sales Support: Update Sales Materials on a quarterly basis. Provide sales insights by pulling reports from CRM.
* Special Projects: Support the CEO or GTM leadership in special projects, strategic initiatives, and ad-hoc assignments. Conduct research, compile data, and provide insights to aid decision-making
Requirements:
* 5+ years of experience supporting C-level executives, ideally a CEO in a fast-growing (SaaS) environment
* Commercial mindset with understanding of sales processes
* Strong organizational skills; able to prioritize and multitask effectively
* Proactive in spotting and resolving operational/admin issues before they arise
* Experience supporting at the management and board level
* Excellent written and verbal communication in English and Dutch; professional proficiency in French
* Advanced Excel skills (incl. VBA); confident with CRM and Office tools
* Sharp eye for clean, clear layouts and presentations
* Strong sense of ownership and accountability
* Flexible, calm under pressure, and solution-oriented
* Discreet and precise when handling sensitive information
* Strong interpersonal skills; able to build relationships across all levels
What We Offer:
* A high-trust, high-impact role where autonomy, impact, and growth go hand-in-hand
* Your voice will be heard, and your ideas and proactiveness will shape the future of our company
* A fun group of colleagues who are all making our success story day after day, milestone after milestone, and joke after joke
* A brand-new office next to the flyover in Ghent