Official Distributor for Volvo Construction & Equipment, Volvo Penta and Volvo Trucks & Bus, SMT offers a wide range of products in more than twenty countries of North, West & Central Africa, Belgium, the Netherlands and GB.
We operate an outstanding own sales and service network which excels in operational agility and entrepreneurial spirit. By engaging in partnerships with our customers, we create value delivering state-of-the-art services and products. Our ambition in both territory coverage and product portfolio is a strong commitment to support our customer’s growth.
In order to support the growth, we are currently looking for an Adminsitrative Officer to join our Team in Antwerp and follow up on retrofit activities.
Responsibilities
The Admin Officer (retrofit) is responsible for following up Retrofit Activities and coordinating with OEMs and Sales Administration. Your role includes :
Documentation & Recordkeeping
* Organize and maintain project documentation including permits, contracts, reports, and correspondence ;
* Prepare and format technical reports and compliance forms.
Project Coordination
* Assist with scheduling site visits, meetings, and contractor activities ;
* Track timelines, deliverables, and status updates for retrofit projects ;
* Support procurement activities such as purchase orders, vendor communications, and tracking deliveries.
Communication & Support
* Serve as a point of contact between internal teams and external stakeholders ;
* Coordinate logistics for project meetings and prepare agendas and presentations ;
* Monitor and respond to administrative emails related to project updates.
Compliance & Reporting
* Ensure all required documentation complies with regulatory and company standards ;
* Help compile data for all kind of reports.
Budget & Invoice Support
* Assist in tracking budgets and expenses ;
* Process and track invoices, work orders, and change requests in collaboration with the finance team.
Profile
* Typically a Bachelor Degree in Transport & Logistics, International Business Administration or equivalent through experience
* Ideally 3 to 5 years of related experience
* Language: French, Dutch and English is a plus
* Proficiency in MS Office
Offer
* A salary in line with your experience and achievement as well as other benefits (Group insurance, hospitalization insurance, representation allowances,...) ;
* A real opportunity to enhance your experience and develop your skills ;
* A function with an international influence that combines autonomy and initiative ;
* A framework with a human dimension and a dynamic corporate culture, energetic and ambitious, where team spirit, customer satisfaction, flexibility and the quality of the services are recognized as its main values.