Job description
Duties
* Provide support to Project Managers (PM) and Operations Specialists of the Operations Support (OSS) Branch, and other PMs or JISR administrative team on an as-need basis.
* Provide support toPMs for Acquisition, Service Now Dashboards, Coordination of meetings, Follow-up of procurements and internal reviews, request new- or extend Reach accounts and laptops for contractors
* Monitor & control non-complex small projects
* Monitor & control non-complex small projects
* Coordinate and participate in multidisciplinary meetings
1. Mandatory Requirements:
* Must have the ability to work with a team of Project Managers and Operational Specialists, supporting them in the development,
* monitoring and reporting of project plans, costs plans, resource allocations, and procurement activities.
* Must demonstrate the ability to work pro-actively and independently on the assigned tasks, for which a level of familiarity with the specific programmes is required
* Must have In-depth knowledge of MS-Office tools
* Must have In-depth knowledge of MS-Office tools
* Must have a strong knowledge of project administration tasks such as documentation requirements, project development task flows from start-up to closure, supporting projects delivery within agreed scope, time, cost and quality limits.
* Must have recent experience
* Must have recent experience of the administration and management of assigned projects in accordance with appropriate NATO regulations and NCIA project management policies and procedures
* Must demonstrate current
* Must demonstrate current experience with NATO Security Investment Programme (NSIP) process (including specifically Type-B Cost Estimate, Scope Change letters, Joint Final Acceptance Inspection)
* Experience in supporting Project Managers for NCIA Third Party projects for NAPMA, NSPA, NAEW Force and SHAPE
* Must demonstrate experience with NCIA Procurement Types (Basic Ordering Agreement, Indefinite Delivery Indefinite Quantity, Invitation for Bid)
* Must demonstrate in-depth experience in using Enterprise
* Must demonstrate in-depth experience in using Enterprise
* Business Application (EBA), Service Now, and Neo E-Procurement
* Must demonstrate experience in NCIA Orderbooks, Service Now Dashboards, other Service Now Dashboards and Reporting tools
2. Required Qualifications
* Higher vocational training in a relevant discipline with 5 years post-related experience or a secondary educational qualification with 5 years post-related experience in supporting the administrative parts for a team of project managers.
* Holds a formal Project Management qualification such as PRINCE 2 or PMI PMP, or proven relevant experience.
* Experience in maintaining SharePoint workspace and portals.
* Demonstrates excellent written and oral communication skills in English.
Level : Senior
Delivery mode: Remote
Deadline : 07/04/2026
The Candidate should have already a valid NATO SECURITY CLEARANCE to apply for this role