Documentalist – Audiovisual ContentBrussels (Hybrid) | Contract | ️ European institutional environmentWESTPOLE is looking for a Documentalist – Audiovisual Content to support a European institutional audiovisual service .In this role, you will be responsible for the acquisition, documentation, and legal validation of audiovisual content (photo, video, podcast), ensuring long‐term integrity, compliance, and accessibility of the EU audiovisual archive.
Key ResponsibilitiesAudiovisual Material Management (Core Responsibility)Oversee the acquisition, analysis, and organisation of audiovisual assets (photo, video, audio)Work with the Media Asset Management (MAM) system BelugaCreate, validate, and maintain high‐quality metadata (descriptions, credits, technical details)Perform quality checks before final archivingLegal & Compliance SupportVerify the completeness of copyright and licensing documentation (EU‐owned content, CC BY 4.0, approval and release forms)Identify potential compliance issues (missing rights, incorrect licences)Escalate complex cases to IPR experts for resolutionOperational & User SupportSupport colleagues across DGs and JRC with technical requirements (formats, resolutions, delivery standards)Prioritise and fulfil urgent requests related to publications, events, and social mediaContribute to smooth daily operations and business continuity
What We're Looking ForReliable and autonomous professional with strong organisational skillsDetail‐oriented mindset with a focus on quality, accuracy, and complianceAble to manage repetitive documentation tasks while addressing complex cases when neededComfortable collaborating with both technical and non‐technical stakeholdersResilient under high workload and adaptable in a multicultural institutional environment
Required Skills & ExperienceMandatoryExperience in audiovisual documentation, archiving, or media asset managementAbility to verify legal documentation (rights releases, approval forms)Basic understanding of copyright and licensing principles (e.g. CC BY 4.0)Technical & Functional SkillsExperience with Media Asset Management (MAM) tools (ideally Beluga )Strong attention to detail for metadata, indexing, and quality controlFamiliarity with audiovisual formats(high‐resolution photography, MP4 video, podcast/audio files)Ability to handle large volumes while maintaining accuracy
Education & ProfileUniversity degree or equivalent experience in:Archiving / Information ManagementMedia, Audiovisual, or Cultural HeritageData / Content ManagementPrior experience in EU institutions or similar public or institutional environments is a strong assetLanguagesEnglish: B2 minimum (required)French: asset