Beschrijving van het bedrijf Ogilvy Social.Lab (OSL)
is looking for an Administrative assistant - CIP contract. Ogilvy
Social.Lab (OSL) is a full-service advertising agency headquartered
in Brussels' WPP Campus. As part of the international Ogilvy
network, our operations span four continents with over 15
nationalities on the 130-strong team working in our offices - our
mindset is borderless. We proudly collaborate with prominent
international and regional clients, including Absolut, Unilever,
Mondelez, Ford, IKEA, Lidl, Orange, EU and Belgian institutions,
fueling their success locally & internationally.
Entrepreneurship pulses through our veins, embodying our name with
a "lab¿ mentality. We constantly innovate and experiment, staying
in sync with the ever-evolving digital media landscape we
specialize in. Beschrijving van de functie ROLE The Administrative
Assistant plays a crucial role in ensuring the efficient day-to-day
operation of the office and providing valuable support to the
management and staff members. They serve as a central point of
contact, coordinating various administrative tasks and contributing
to the smooth functioning of the organisation. We're looking for an
Administrative Assistant to join us from July for a period of 6
months for maternity leave cover, with a high possibility to extend
further. This is a full-time or 4 days/week position and requires
on-site presence at our Brussels office. RESPONSIBILITIES -
Professionally and promptly answer and direct incoming phone calls,
taking accurate messages when necessary. - Welcome and provide
excellent support to visitors, creating a positive and inviting
environment. - Enhance the client meeting experience by
coordinating lunch orders, meticulously organizing and preparing
meetings, and providing coffee and refreshments, ensuring our
clients and visitors have the best possible experience at our
office. - Efficiently organise and schedule meetings, appointments,
and conference calls, ensuring all participants are informed and
prepared. - Maintain a clean and organised office space to create a
pleasant and professional atmosphere. - Manage office supplies by
monitoring inventory levels, placing orders, and restocking as
needed. - Develop and maintain a comprehensive filing system,
ensuring documents and records are accurately labeled, stored, and
easily accessible. - Assist the office manager in various tasks
such as organising and supporting internal events. - Foster
effective communication by liaising with various departments,
coordinating information flow, and resolving administrative
discrepancies. - Uphold confidentiality and handle sensitive
information with discretion and integrity. Jouw profiel - Possess
great oral and written communication skills in English,
demonstrating the ability to convey information clearly and
professionally. Knowledge of Dutch, French, or any other additional
language is a plus. - Previous experience in similar roles (office,
administration, event management). - Exhibit excellent time
management skills, effectively handling multiple tasks
simultaneously, and prioritizing work to meet deadlines. -
Demonstrate strong organisational and planning abilities, ensuring
smooth operations and efficient workflow. - Pay attention to detail
and showcase problem-solving skills, tackling challenges
proactively and suggesting innovative solutions. - Proficiency in
MS Office applications and a solid understanding of office
management systems and procedures. - Possess a friendly and
approachable demeanor, with the ability to establish positive
working relationships with colleagues and visitors. - Adapt to
changing priorities and work well under pressure, maintaining a
calm and professional demeanor. - Show initiative and a willingness
to take on additional responsibilities as needed. Taalvaardigheden
- Engels (vereist) - Begrijpen : Vaardig + (C2) - Schrijven :
Vaardig + (C2) - Lezen : Vaardig + (C2) - Spreken : Vaardig + (C2)
- Nederlands (troef) - Begrijpen : Onafhankelijk + (B2) - Schrijven
: Onafhankelijk + (B2) - Lezen : Onafhankelijk + (B2) - Spreken :
Onafhankelijk + (B2) - Frans (troef) - Begrijpen : Onafhankelijk +
(B2) - Schrijven : Onafhankelijk + (B2) - Lezen : Onafhankelijk +
(B2) - Spreken : Onafhankelijk + (B2) Voordelen van de betrekking -
Full-time opportunity or 4 days a week, through a CIP contract. -
Be part of an ever-growing, trendsetting advertising agency based
in the greenest building in Brussels - the new WPP Campus. - Work
alongside a team of diverse and people-focused individuals, on
impactful projects and with an array of local, regional, and global
clients. - We are committed to keeping our environmental footprint
low and ensuring that our work is ethical. - We thrive on
transparency - Our words and promises produce actions. - Attractive
package and benefits - Strong flexibility plan - Continuous
training opportunities - As an Ogilvy Social.Lab employee, you will
be provided with continuous opportunities to grow through training
and career conversations while doing strong work that
works.