Start date: February 2026
Clearance: NATO Secret or equivalent
Location: Braine L'Alleud, Belgium 40% Onsite
* Work under the direction / guidance of the local NCIA Point of Contact or NBAC Analytics and Core Business Application Head, the contractor will support the following: 311 Business requirements gathering for Asset Management data domains and related reporting needs
* Data definitions and business rules
* Source-to-target mappings
* Data quality and validation rules
* Acting as the primary point of contact between business stakeholders and technical teams for assigned initiatives. 3.1
* Clarifying requirements and resolving functional questions during implementation
* Ensuring solutions align with business intent and enterprise data standards 3.1
* Reviewing data loads and transformations
* Coordinating user acceptance testing (UAT)
* Verifying reporting outputs against business expectations 3.1.4 Broader BI and reporting Initiative Support – Product Owner/Initiative Coordination
* Coordination of dependencies between teams and data sources
* Support prioritization of requirements
* Tracking progress and communicating status, risks, and issues to stakeholders and leadership
* Driving assigned initiatives to completion by proactively managing open items, decisions, and stakeholder alignment Facilitation of Stakeholder Alignment and Approvals
* Collaborating closely with business users and project sponsors to collect inputs, clarifying objectives, and refining incomplete or evolving requirements
* Managing alignment sessions to review clarified requirements and specifications with stakeholders
* Ensuring that stakeholder perspectives are captured and transformed into actionable BI deliverables
* Formal agreement and sign-off will be sought to confirm readiness for development Coordinate Delivery Tracking and JIRA Updates
* Supporting tracking of deliverables through JIRA by updating and maintaining JIRA tickets with structured requirements, ensuring the backlog is clear, organized, and current. This also includes coordinating with the development team to track progress, changes and testing results
* Ensuring visibility of progress and timely identification of risks
* Ensuring transparency of work throughout execution. 3.2 The contractor will be part of the project management and implementation team, working closely with the Analytics and Core Business Application team, ensuring the secure, available, managed and compliant delivery of Power BI services to NCIA, NATO and its Strategic Commands. 3.3 The measurement of execution for this work is sprints, with each sprint being planned for a duration of 5 working days. 3.4 Due to the AGILE approach of this project, the specific deliverables and associated acceptance criteria will be defined for each sprint between the NCIA and the contractor. This includes sprint planning, execution and review processes, which are detailed below: 3.4
* Objective: Plan the objectives for the upcoming sprint
* Kick-off meeting: Conduct a monthly meeting with the contractor to plan the objectives of upcoming sprints and review contractor`s manpower to meet the agreed deliverables
* Set sprint goals: Define clear, achievable goals for the sprint and associated acceptance criteria, including specific delivery targets, Quality standards as well as Key Performance Indicators (KPIs) for each task to be recorded in the sprint meeting minutes
* Agree on the required level of effort for the various sprint tasks
* Backlog Review: Review and prioritise the backlog of tasks, issues, and improvements from previous sprints
* Assess each payment milestone cycle duration of one calendar month. State of completion and validation of each sprint status and sign off sprints to be submitted for payment as covered in Section Sprint Execution
* Objective: Contractor to execute the agreed "sprint plans" with continuous monitoring and adjustments
* Regular meetings between NCIA and the contractor to review sprint progress, address issues, and make necessary adjustments to the processes or production methodology. The Meetings will be physically in the office, or in person via electronic means using Conference Call capabilities, according to the NCIA staff instructions
* Continuous improvement: Contractor to establish a continuous feedback loop to gather input from all stakeholders for ongoing improvements and their subsequent implementation depending on NCIA approval
* Progress Tracking: Contractor to use a shared dashboard or tool to track the status of the sprint deliveries and any issues
* Quality Assurance/Quality Check: Contractor shall ensure that the quality standards agreed for the sprint deliverables are maintained throughout the sprint
* Quality Control: NCIA to perform the Final Quality Control of the agreed deliverables and provide feedback on any issues Sprint Review
* Objective: Review the sprint performance and identify areas for improvement
* At the end of each sprint, there will be a meeting between the NCIA and the Contractor to review the outcomes against the acceptance criteria comprising sprint goals, agreed quality criteria and Key Performance Indicators (KPIs)
* Define specific actions to address issues and enhance the next sprint Sprint Payment
* For each sprint to be considered as complete and payable, the contractor must report the outcome of their work during the sprint, first verbally during the retrospective sprint review meeting and then in writing within three days after the sprint's end date. A report must be sent by email to the NCIA manager, highlighting all work performed against the agreed tasking list set for the sprint
* The contractor's payment for each sprint will be depending upon the achievement of agreed Acceptance Criteria for each task, defined at the sprint planning stage. This will include specific delivery targets, quality standards as well as Key Performance Indicators (KPIs) for each task
* The payment shall be dependent upon successful acceptance as set in the above planning/review meetings. This will follow the payment milestones that shall include a completed Delivery Acceptance Sheet (DAS) – (Annex B)
* Invoices shall be accompanied with a Delivery Acceptance Sheet (DAS) – (Annex B) signed by the Contractor and project authority
* If the contractor fails to meet the agreed Acceptance criteria for any task, the NCIA reserves the right to withhold payment for that task/sprint. 3.5 Each sprint has a duration of 5 working days. The content and scope of each sprint will be agreed during the sprint planning meetings
* SCHEDULE AND PRACTICAL ARRANGEMENTS 4
* It is expected the service to start as soon as possible but no later than 15 February 2026 and ending no later than 30 June 2026
* If the 2026 option is exercised, the period of performance is 1 July 2026 to 31 December
* Full time on-site: No
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