Who we are
The VIB – KU Leuven Center for Microbiology is part of KU Leuven and VIB (Flanders Institute for Biotechnology). We have a long-standing and successful history of translating scientific breakthroughs into impactful societal innovations and new innovative biotech companies. Our team of over 100 enthused scientists from all over the world performs groundbreaking research that paves the way to new medical treatments and more sustainable bio-based industrial processes. For more information, see our website: .
Job description
We are looking to expand our team with a full-time or part-time (80%) dynamic and motivated executive assistant & event planner. You will provide administrative support to the Director and his team, taking a key position within the daily operation of the Center and leading the planning of events, seminars, business dinners and travels.
1. Flawlessly organize appointments (agenda management), events, seminars and lab meetings
2. Reception of visitors and the organization of the program and the logistics
3. Organize travel/business trips: transport, accommodation, logistic support
4. Help prepare presentations and meetings
5. Collaborate with the other admin team members to provide general administrative support
Your profile
6. Enthused about working in an exciting, young, dynamic and multicultural environment
7. Dynamic, driven and eager to learn
8. Enjoy working independently as well as collaborating with a team for larger projects
9. Strong sense of responsibility
10. Accurate, proactive, and flexible multitasker
11. Diplomatic and discreet
Essential
12. Professional bachelor (or equivalent experience)
13. Fluent in Dutch and English, for both written and oral communication
14. Proficient knowledge of MS Office
Desirable but not required
15. Experience in a personal assistant/executive assistant role or similar
16. Interest in science
Key personal characteristics
17. You are energetic, positive, discreet and a team player
We offer
18. Full-time or 4/5 employment with an open-ended contract with flexible working hours
19. A competitive salary with various additional benefits (meal vouchers, eco-cheques, free commuting by public transport, bicycle allowance, bicycle leasing, etc...)
20. Integration in a fun, young and vibrant international team
21. A great work atmosphere with a very positive, collegial and collaborative mindset
22. An inspiring setting that encourages growth and personal development, opportunity to take courses and follow seminars
23. Our laboratory is located at the KU Leuven Heverlee campus, just outside the center of Leuven and serviced by public transportation
24. Job is available immediately, starting date is negotiable