As a company, we collaborate with industry regulators to enhance safety, environmental, and social performance. Additionally, we provide a unique upstream platform where our members exchange knowledge and best practices, driving improvements in health, safety, environment, security, and social responsibility. Description de la fonction Our client is looking for a Receptionist and Personal Assistant. There are many meetings with the Top Management of the Group as well as important customers and financials. Therefore, we have a high requirement in terms of welcoming level. The hostess must be punctual, have a corporate style, be responsive and available. He/she is responsible for the maintenance and presentation of the reception as well as the meeting rooms.
Receptionist Duties (50%)
* Welcoming visitors.
* Proactively process mails and requests and organizing agenda.
* Facility and inventory management.
* Process and validate invoices.
* Organizing meeting rooms and lunches.
* Assist in organizing corporate events (dinner, external meetings...)
* Keep the reception area neat and tidy.
As a personal assistant working in very close relation with our CEO, your main responsibilities are the following ones (50%):
* Pro-active diary management, including organizing meetings, conference calls, etc.
* Assist with correspondence, including drafting letter/email replies
* Arrange internal and external meetings including logistics (catering, printouts…)
* Coordination and organization of all travel aspects
* Data/document management and filing
* Preparation of expense claims
* Other administrative duties, including some personal work
* Work closely together with internal teams (corporate and PA’s)
* Assist the members of the team if needed
Profil Who we are looking for:
* Discretion is a must
* Bachelor degree
* Minimum two years of experience as a PA or in the similar field
* Ability to work under pressure and meet tight deadlines
* Ability to adapt in a fast-moving and changing culture
* Excellent oral and written communication skills
* English – native / fluent level is required, a good level of French is required
* Soft skills
Offre De € 2.500 à € 3.200 par mois We offer:
* An interesting job at international level
* A permanent contract in a pleasant work environment and atmosphere
* A competitive compensation according to skills and experience