A dynamic and growing company in the Real Estate Sector is looking for an Office & Executive Assistant to support its daily operations, management team and various departments.
This is a key, all-round role combining office management, executive support, legal, HR and property-related administration.
Your Responsibilities as Office and Executive Assistant
You will play a central role in ensuring the smooth running of the office and supporting different teams:
Administrative support and front office: calls, visitors, mailbox and agenda management
Organization of meetings, corporate documentation and general administration
Management of internal databases (company cars, badges) and coordination with leasing partners
Handling official registrations (MyRent Pro, IRISbox, UBO register, BCE extracts)
Supporting the Legal Manager (lease registrations, KYC documentation, powers of attorney)
Supporting the Property Management team (helpdesk, administrative tasks, data entry and classification)
HR support: payroll preparation, onboarding/offboarding, leave management and coordination with the social secretariat
Your Profile as Office and Executive Assistant
Trilingual Dutch / French / English (written & spoken)
Excellent communication and interpersonal skills
Strong organizational skills with the ability to multitask
Professional attitude and presentation
Good knowledge of Microsoft Office (Word, Outlook, Excel)
Ability to handle sensitive information with discretion and confidentiality
Proactive, reliable and solution-oriented
What's in It for You for the Office and Executive Assistant Function ?
A varied and central role within the company
Exposure to multiple departments (Legal, HR, Property, Management)
A dynamic and collaborative work environment
Opportunity to take ownership and grow in your role
A great opportunity for someone looking for a diverse and hands-on position at the heart of an organization.
Office Management, Onboarding, Documentation, Lettings, Accurate Data Entry, Communication, Team Leadership, Solution Oriented, Offboarding, KYC, Property Management, Lettings, Coordination, Power of attorney, Trilingual, MS Outlook, Reception, Office Support, Registration, Help Desk, Proactivity, Administrative Work, Management, HR Assistance, Internal Database, Organization Skills, Multi Tasking, MS Excel, Classification, MS Office Suite, Discreet