LynxCare is a fast-growing health tech scale-up based in Belgium, on a mission to transform global healthcare through the power of clinical data. To support our continued growth, we are looking for an experienced Finance, HR & Office Operations Manager to join our team in a part-time role (80% regime).
This is a broad senior role with significant autonomy, covering HR administration, financial operations, corporate governance support, and office management. The successful candidate will work closely with external partners and report directly to management.
Job description
As Finance, HR & Office Operations Manager, you will be the operational backbone of LynxCare's internal organisation, working across five core areas.
Accounting & Finance Operations (working closely with our external accountant)
* Manage operational accounting (AP/AR), invoice processing, and payment follow-up
* Ensure recurring financial inputs are delivered on time
* Support financial closings and the annual audit
HR Operations & Payroll
* Act as the day-to-day HR point of contact for employees and management
* Coordinate payroll processing with our external provider
* Handle HR administration across the full employee lifecycle: onboarding, offboarding, benefits, and leave
* Manage the administrative side of our ESOP / warrant plan
Corporate Governance, Legal & Compliance Support
* Provide administrative support to our legal and corporate governance function, covering i.a. Board and Shareholders' meetings, public filings, statutory publications, and KYC/UBO documentation
* Manage insurance administration
* Ensure all governance documentation is complete, accurate, and audit-ready
Contracting & Document Management
* Support contracting workflows from an operational perspective, including i.a. e-signatures and document repositories
Office Management & General Operations
* Oversee day-to-day office operations and act as first point of contact for suppliers and service providers
* Help keep a small, growing organisation running smoothly
Profile
* 5 years’ experience in a senior administrative or operations role, covering finance, HR, and corporate governance
* Comfortable working independently in a lean, fast-moving environment, managing multiple priorities with discretion and reliability
* Strong working knowledge of a payroll system, document management tools, accounting software, and MS Office (Excel, Word, PowerPoint).
* Strong organisational skills, sharp attention to detail, and a sense of ownership
* Fluent in Dutch and English (a must); French is a plus
* Experience in a scale-up, regulated, health tech, or biotech environment is a strong asset
Our offer
* A central, high-ownership role at the heart of our organisation, with direct collaboration with the Head of Legal / Finance and the broader management team
* A young, driven team of 25 colleagues in a fast-growing and welcoming environment, where initiative is recognized, and personal and professional growth is actively supported
* Part-time employment under an 80% regime
* Hybrid working setup, with a mix of office and home working
* A competitive salary package with a range of extralegal benefits: mobility budget, hospitalisation insurance, group insurance, meal vouchers, net cost allowance, and mobile telco reimbursement