A dynamic and growing company in the Real Estate Sector is looking for an Office & Executive Assistant to support its daily operations, management team and various departments.This is a key, all-round role combining office management, executive support, legal, HR and property-related administration.
The information below covers the role requirements, expected candidate experience, and accompanying qualifications.
Your Responsibilities as Office and Executive AssistantYou will play a central role in ensuring the smooth running of the office and supporting different teams:Administrative support and front office: calls, visitors, mailbox and agenda managementOrganization of meetings, corporate documentation and general administrationManagement of internal databases (company cars, badges) and coordination with leasing partnersHandling official registrations (MyRent Pro, IRISbox, UBO register, BCE extracts)Supporting the Legal Manager (lease registrations, KYC documentation, powers of attorney)Supporting the Property Management team (helpdesk, administrative tasks, data entry and classification)HR support: payroll preparation, onboarding/offboarding, leave management and coordination with the social secretariat
Your Profile as Office and Executive AssistantTrilingual Dutch / French / English (written & spoken)Excellent communication and interpersonal skillsStrong organizational skills with the ability to multitaskProfessional attitude and presentationGood knowledge of Microsoft Office (Word, Outlook, Excel)Ability to handle sensitive information with discretion and confidentialityProactive, reliable and solution-oriented
What's in It for You for the Office and Executive Assistant Function ?A varied and central role within the companyExposure to multiple departments (Legal, HR, Property, Management)A dynamic and collaborative work environmentOpportunity to take ownership xphnsxz and grow in your roleA great opportunity for someone looking for a diverse and hands-on position at the heart of an organization.
Office Management, Onboarding, Documentation, Lettings, Accurate Data Entry, Communication, Team Leadership, Solution Oriented, Offboarding, KYC, Property Management, Lettings, Coordination, Power of attorney, Trilingual, MS Outlook, Reception, Office Support, Registration, Help Desk, Proactivity, Administrative Work, Management, HR Assistance, Internal Database, Organization Skills, Multi Tasking, MS Excel, Classification, MS Office Suite, Discreet